Team Administrator, Community Rehabilitation Service

Transformationunitgm; Brighton; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading healthcare provider in Brighton is seeking a Team Administrator for a part-time role (22.5 hours/week) within the Community Rehabilitation Service. The successful candidate will manage office systems, support staff, and ensure effective communication for high-quality care delivery. Ideal candidates will have strong organizational skills and relevant experience. This role offers flexible working arrangements to support work-life balance and continuous professional development.

Benefits

Flexible working opportunities

Access to lifelong learning and professional development

Qualifications

• Significant experience of secretarial procedures.
• Experience working as an administrator or secretary.
• Experience of managing office and resource systems.

Responsibilities

• Manage office systems and support doctors.
• Documentation of meetings and communication within the team.
• Act as a central point of contact for the clinical team.

Skills

Strong organisational and leadership skills

Experience managing office systems

Proactive, professional approach to supporting healthcare services

Education

NVQ 3 in Business & Administration

Good standard of secondary education; GCSE at Grade C or above

Job description

Team Administrator, Community Rehabilitation Service

NHS AfC: Band 4

Come and join us

We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.

At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.

We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.

We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.

We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.

Job overview

The Sussex Community Rehabilitation Pathway offers both short- and long-term community-based rehabilitation of individuals with severe and enduring mental health difficulties, focusing on improving quality of life, social inclusion, and meaningful recovery. We take a whole-systems, person-centred approach grounded in NICE guidance. We are able to offer flexible working hours and hybrid working both at home and in the office, depending on the needs of the service.

We’re seeking an experienced Team Administrator to oversee the day-to-day running of our administrative function for a 22.5 hours (3 days per week) post. In this key role, you will manage office systems, support doctors and other members of staff in a PA role, handle data and reporting as well as supporting with documenting meetings, and ensure smooth communication within the team. You’ll also act as a central point of contact, supporting the clinical team and helping deliver high-quality, client-focused care.

Main duties of the job

What you’ll bring:

• Strong organisational and leadership skills
• Experience managing office systems
• A proactive, professional approach to supporting healthcare services

This is a fantastic opportunity to make a real impact within a dedicated mental health team.

Working for our organisation

The Trust provides mental health and learning disability care for all ages across Sussex and for children and young people in Hampshire.

Living & Working in Brighton:

• Be spoilt for choice with Brighton's iconic seafront, vibrant lanes and array of shops and attractions
• Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns on your doorstep
• Embrace the outstanding natural beauty spots including the renowned Devils Dyke and South Downs National Park

We’d love you to join our Trust, ratedgood’ overall and ‘outstanding’ for caring by the CQC. Our staff agree, recent staff survey results told us that 82% recognise that care for patients is our top priority.

Key staff survey results include:

• 70% highlighting flexible working opportunities as a key point for satisfaction at work
• 79% reporting feeling able to make suggestions to improve the work in their team77% identifying the opportunities to show initiative in their roles

Detailed job description and main responsibilities

Please read Job Description and Person Specification attached before applying.

For any questions, please contact James Edlin, Team Leader (see contact details below)

Person specification

Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team

SPFT is committed to building a workforce that reflects the communities we serve. We particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds and from disabled candidates, as these groups are currently underrepresented.

Successful candidates are normally appointed to the bottom of the pay scale unless previous NHS experience in a similar role can be evidenced.

SPFT takes its responsibilities for safeguarding children, young people and adults at risk very seriously. We expect all staff and bank workers to share this commitment and complete the relevant safeguarding training for their role.

If you have not heard from us within three weeks of the closing date, please assume your application has been unsuccessful. However, we’ll always do our best to keep you informed as we know how much time and care goes into applying for a role.

In the event of a high number of applications, we may close this vacancy early.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

Due to high numbers of applications this vacancy may close before the advertised closing date. We will not be able to accept late applications to this post.