Sixth Form and Beyond Support Assistant

Springwell Alternative Academy; Guildford; On-site; GBP 24,000 - 30,000; Full time

Job summary

An educational institution in Guildford is seeking an Administrative Support Officer for the Sixth Form team. The role involves maintaining accurate student records, coordinating the UCAS application process, and supervising students to create a positive learning environment. Strong organisational skills, excellent communication, and the ability to manage multiple deadlines are essential. Candidates will also support various Sixth Form events and compliance with safeguarding policies. The position offers an opportunity to contribute to a proactive school culture.

Responsibilities

• Maintain accurate student records, timetables, and attendance.
• Support the Head of Sixth Form with day-to-day administration.
• Help organise Sixth Form events, such as induction and parent evenings.
• Coordinate the UCAS application process and track student progress.
• Assist with organisation of careers fairs and work experience placements.

Skills

Strong organisational and administrative skills

Excellent communication and interpersonal skills

Proficient in MIS systems and Microsoft Office

Ability to manage multiple deadlines and work under pressure

Understanding of UCAS and post-16 pathways

Job description

Overview

To provide comprehensive administrative support to the Sixth Form team and Futures department, ensuring smooth operation of Sixth Form processes, UCAS applications, careers guidance, and pupil supervision.

Key Responsibilities

Sixth Form Administration

• Maintain accurate student records, timetables, and attendance using the school systems.
• Support the Head of Sixth Form with day-to-day administration and communication.
• Help organise Sixth Form events (e.g. induction, parent evenings, enrichment activities, leavers’ events).
• Help with scheduling and coordination of talks programme for L6 and U6.
• Prepare reports and data analysis for SLT and governors.
• Act as first point of contact for Sixth Form students and parents.

UCAS & Futures Management

• Coordinate the UCAS application process:
  • Track student progress and deadlines.
  • Upload predicted grades and references.
  • Liaise with universities and external agencies.
• Support applications for apprenticeships, gap years, and overseas study.
• Maintain careers resources and manage appointments with external advisors.
• Assist with organisation of careers fairs, talks, and work experience placements.

Pupil Supervision

• Help supervise Sixth Form study areas and common rooms to ensure a positive learning environment.
• Monitor attendance and punctuality, following up on absences.
• Provide pastoral support and refer concerns to the Head of Sixth Form or safeguarding team.

Compliance & Safeguarding

• Ensure all processes comply with GDPR, KCSIE, and school safeguarding policies.
• Maintain confidentiality in all student matters.

General Duties

• Support reception or other administrative functions when required.
• Support student needs as required.
• Contribute to a positive, proactive school culture.

Person Specification

Essential Skills & Experience

• Strong organisational and administrative skills.
• Excellent communication and interpersonal skills.
• Proficient in MIS systems and Microsoft Office.
• Ability to manage multiple deadlines and work under pressure.
• Understanding of UCAS and post-16 pathways.

Desirable

• Experience working in a school, Sixth Form or higher education environment.

If you wish to be considered for an advertised position, please write a letter of application indicating clearly why you feel you have the qualifications and skills necessary. You should also complete an application form and, if you wish, present your own Curriculum Vitae to complement the other documents. Please ensure that you give a full history of your educational and employment career to date. Please note that we will not accept any application without a signed application form. The individual job descriptions indicate to whom the application should be sent.

Please note that applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

St Catherine’s is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS and barred list check. The School is an equal opportunities employer.