Senior Bid Coordinator

Alternative Heat Ltd; Banbridge; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leader in the decarbonisation sector is seeking a Senior Bid Coordinator to join their team in Banbridge. This role involves managing bid activities, drafting high-quality submissions, and mentoring junior staff. Ideal candidates will bring experience in bid management, strong technical writing skills, and proficiency in stakeholder coordination. The position promises competitive salary and opportunities for professional development within a dynamic environment focused on sustainability.

Qualifications

• Experience in drafting client-focused bid content.
• Ability to interview subject matter experts effectively.
• Strong proofreading and editing skills.

Responsibilities

• Draft high-quality, client-focused bid content.
• Coordinate full bid response timeline.
• Analyze client feedback for future improvements.

Skills

Bid content creation

Stakeholder management

Technical writing

Project management

Job description

Senior Bid Coordinator

Application Deadline: 5 January 2026

Department: Business Development

Employment Type: Full Time

Location: Alternative Heat Head Office

Reporting To: Head of Bids

Description

The opportunity has arisen to join an industry leader in UK’s & Ireland’s commercial decarbonisation sector. At Alternative Heat, we are at the forefront of innovative, sustainable building solutions. As a leader in the design, development, and delivery of offsite-prefabricated energy systems, we take pride in offering groundbreaking decarbonisation solutions throughout Ireland, UK and Europe.

As part of our mission to drive the transition to renewable and low‑carbon energy solutions, we are excited to announce an opportunity for a Senior Bid Coordinator to join our team. This pivotal role will shape the future of sustainable energy delivery across a diverse portfolio of public and commercial sectors.

Team Overview:

The Bids department plays a vital role in driving business growth by securing new projects across the renewables and MEP sectors. Our team collaborates closely with engineering, commercial, and project delivery teams to prepare high‑quality, competitive proposals for a wide range of sustainable energy and infrastructure solutions. With a focus on precision, strategy, and innovation, the department ensures each submission aligns with client needs, industry standards, and our company’s commitment to sustainability.

Role Overview:

This role is suited to an experienced Bid Coordinator ready to take on greater responsibility within the bids and proposals function. The Senior Bid Coordinator will lead bid administration and coordination activities, support the development and review of bid content, and work closely with internal stakeholders to manage submissions in a fast‑paced environment. The position offers the opportunity to mentor junior team members, contribute to continuous improvement of bid processes, and play a key role in delivering high‑quality, competitive submissions.

Job Title | Senior Bid Coordinator
Location | Banbridge – Head Office
Hours | Monday‑Thursday 8am‑5pm and Friday 8am‑3pm
Salary | Competitive Depending on Experience
Responsible to | Head of Bids

Key Responsibilities

• Take full ownership of drafting high‑quality, client‑focused bid content including CVs, case studies/project profiles, and standard responses.
• Proactively interview subject matter experts (SMEs) across technical, operational, commercial, legal, HR, finance, and delivery teams to close content gaps and extract compelling, benefit‑led narratives.
• Rewrite, restructure, and elevate, and proofread contributions from multiple stakeholders to produce consistent, persuasive, and on‑brand bid documents.
• Continually develop and maintain a strong internal network of SMEs to ensure fast access to up‑to‑date technical and operational knowledge.
• Identify, adapt, and tailor existing bid library content to meet specific tender requirements while maintaining version control and quality standards.
• Coordinate and manage the full bid response timeline, chasing inputs and delivering fully compliant, high‑scoring submissions on or ahead of deadline.
• Own the population and ongoing improvement of the Bid Content Library (including post‑submission aftercare and lessons‑learnt updates).
• Analyse client debriefs/feedback scores and implement measurable improvements into future bids.
• Support bid strategy and storyboarding sessions, contributing win themes and proof points.
• Maintain an up‑to‑date understanding of our service offerings, recent project wins, and industry trends, and competitor positioning.