Secretary to House Dean

Young World Physical Education; Chelmsford; On-site; GBP 100,000 - 125,000; Full time

Job summary

A public school district in Chelmsford is seeking a full-time Secretary to the Dean for Hawthorne House. This position requires strong administrative skills, the ability to multi-task, and effective communication abilities. Responsibilities include performing secretarial duties, maintaining records, and acting as a receptionist. Candidates should have a High School Diploma and experience working in a busy environment. Salary and holidays will be determined by a collective bargaining agreement.

Qualifications

• High School Diploma plus additional broad specialized training equal to two years experience.
• One to three years experience as a secretary.
• Capable of handling detailed and confidential information.

Responsibilities

• Perform secretarial and clerical duties in the Hawthorne House office.
• Act as a receptionist, greet visitors, and provide necessary information.
• Maintain various records including financial records.

Skills

Knowledge of administrative techniques

Multi-tasking

Verbal and written communication skills

Resourcefulness

Team player

Education

High School Diploma

Specialized training equal to 2 years experience

Tools

Word processing software

Spreadsheet software

Accounting software

Job description

Job Details

Job ID: 5344651
Application Deadline: Posted until filled
Posted: Aug 20, 2025 12:00 AM (UTC)
Starting Date: Immediately

Job Description

Chelmsford Public Schools - Announcement of Vacancy for the 2025-2026 School Year. The Chelmsford Public Schools is now accepting applications for the following anticipated vacancy. The District reserves the right to change this vacancy or not fill this vacancy based on further staffing changes, enrollment, or budget.

Position: Secretary to Hawthorne House Dean
Location: Chelmsford High School
Reports to: House Dean

Job Goal: To assist the Dean by performing diversified secretarial and clerical assignments where judgement is required in the analysis of facts and circumstances surrounding individual problems or transactions, and the determination of action to be take within the limits of accepted school practice.

Performance Responsibilities

• Perform diversified secretarial and clerical duties to assist with the administrative details in the Hawthorne House office at Chelmsford High School, working closely with faculty and staff, under the direction of the House Dean.
• Act as a receptionist, greet visitors, and provide necessary information and direction.
• Answer phone calls, use judgment as to taking messages, refer calls to others when necessary, interrupt the staff member, supplying the necessary information.
• Place calls as required, contacting staff, instructors, students, parents, or other as situation requires.
• Open and screen mail, reply to routine correspondence, secure and arrange any reference material to facilitate replies.
• Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, staff, and students.
• Maintain all aspects of student and staff data in X2 database such as enrollments/withdrawals, attendance, schedules, grade posting periods, etc.
• Perform data entry duties, including establishing priorities and reviewing for accuracy.
• Operate all office equipment as necessary to accomplish responsibilities.
• Maintain work area and equipment in neat and orderly condition.
• Respond to requests for information.
• Proofread documents, letters, brochures, and reports issued by the department.
• Issue timely announcements of upcoming events, deadlines, etc.
• Prepare letters, reports, memoranda, policies, bulletins, and other materials.
• Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms.
• Assist with collection of fees and preparation of deposits and payroll for various school approved programs.
• Perform other related duties as required or as directed.

Terms Of Employment

Work year, 195 days. Salary and paid holidays to be determined by collective bargaining agreement.

Position Type: Full-time

Job Categories:
Support Staff > Secretary

Welcome to Chelmsford High School

Chelmsford High School is a public high school located in Chelmsford, Massachusetts, established in 1927. The school operates a three-house system with houses named after Ralph Waldo Emerson, Nathaniel Hawthorne, and John Whittier. Each house includes counselors, a dean, and an office. Students are assigned to a house at the start of their freshman year. Chelmsford High School offers opportunities in academics, community service, performing arts, athletics, and mentor relationships in a technologically rich environment.

Equal Opportunity Employer

Chelmsford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Qualifications:
  Knowledge of specialized field of education involving administrative techniques, methods, and procedures.
  High School Diploma plus additional broad specialized training equal to two (2) years experience.
  One to three (1-3) years experience as a secretary.
  Ability to multi-task in a busy environment.
  Promote friendly, professional environment for staff, students, parents, and other visitors.
  Must be resourceful, take initiative, and work as a team player.
  Competency using word processing, spreadsheet and accounting software.
  Strong verbal and written communication skills, including proper use of grammar.
  Capable of handling detailed and confidential information.
  Such alternatives to the above qualifications as may be found appropriate and acceptable.
• Citizenship, residency or work visa required

Application Questions

The employer requires all applicants to answer the following questions. It is recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.

• 1. How did you hear about this open position?
  Short Essay (Answer limited to 600 characters, including spaces)
• 2. Have you previously been employed by Chelmsford Public Schools? If yes, please list previous position(s).
  Short Essay (Answer limited to 600 characters, including spaces)

Contact Information

• Please do NOT contact this employer regarding job postings that have closed.

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