Rights Operations Assistant

Oxford University Press; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A globally recognized education publisher seeks a motivated Rights Operations Assistant for a fixed-term contract in Oxford. The successful candidate will provide administrative and operational support within the Rights Team, manage rights deal fulfillment, and assist with sales enablement tasks. Ideal candidates will have strong communication skills, experience in an administrative role, and knowledge of Microsoft Office. Employees benefit from 25 days of holiday, a pension contribution, and the potential for a discretionary annual payment. Hybrid working is supported.

Benefits

25 days holiday plus bank holidays

Pension contribution up to 12%

Access to local discounts

Discretionary annual payment

Qualifications

• Previous experience within an administrative environment.
• Ability to work quickly and methodically with high accuracy.
• Adaptable with strong organisational skills.

Responsibilities

• Manage rights deal fulfilment and processing.
• Draft contracts and raise invoices.
• Maintain departmental technology systems.

Skills

Written communication skills

Oral communication skills

Organisational skills

Time management skills

Attention to detail

Microsoft Office Suite

Tools

IPM

SAP

Biblio

Job description

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JOB VACANCY

Rights Operations Assistant (Fixed Term Contract)

NB This is a fixed term contract for a minimum period of 12 months.

We are looking for a motivated professional to join us as a Rights Operations Assistant on a fixed term basis of 12 months. You will act as a centralised support function in the Rights Team, responsible for providing administrative, sales enabling and operational support to the team in all the activities. This role has a global remit and is key in contributing to overall Rights revenue growth.

The role involves efficiently managing rights deal fulfilment and processing, including drafting contracts, raising invoices, and tracking payments, while suggesting process improvements and maintaining documentation. It also requires using departmental technology systems to support rights activities, assisting with sales enablement tasks such as creating book fair catalogues and updating customer data, and arranging travel and events. Additionally, the position oversees day-to-day administrative duties, ensuring smooth departmental operations and handling ad hoc tasks as needed.

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You

To be successful in this role, you will ideally have/be:

• Previous experience within an administrative environment
• Strong written and oral communication skills
• Ability to work quickly and methodically, with a high degree of accuracy and attention to detail
• Adaptable, with strong organisational and time management skills to manage busy workloads
• System knowledge – experience working with Microsoft Office suite (in particular Word, Outlook and Excel)
• Knowledge of Rights within a publishing setting (desirable)
• Knowledge of, or experience of working with, specific software systems – IPM, SAP, Biblio (desirable)

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

This role comes with the added benefit of a discretionary annual payment.

Please see our Rewards and Recognition page for more information.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

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