Property Administrator

Ballymore Group; England; On-site; GBP 32,000 - 37,000; Full time

Job summary

A leading property development company is seeking a motivated Property Administrator to support the management team at High Point Village in Hayes. Key responsibilities include maintaining records, managing communications, and assisting the Property Director. The ideal candidate has at least one year of administrative experience, excellent computer skills, and a friendly demeanor. This role is permanent with a salary of £32,000 per annum, working Monday to Friday.

Qualifications

• Minimum of one-year administrational experience ideally in a service-oriented environment.
• Ability to multitask and work under pressure.
• Previous experience working for a managing agent.

Responsibilities

• Support on-site management with all administrative aspects.
• Keep accurate records on the in-house database.
• Be the first point of contact for on-site management inquiries.
• Assist the Property Director with reporting and payroll.

Skills

Excellent computer skills

Experience with managing agents

Multitasking ability

Team player

Friendly and reliable

Tools

Outlook

Word

Excel

PowerPoint

Job description

We're now recruiting for a Property Administrator to join us at High Point Village.

What you should know

Ballymore is a family owned business, with over 40 years in establishment – we are remarked as an innovative and dynamic property developer citing over80 awards. At present, we're managing 11,000 homes across 12 luxury residential developments in London and are in search of a Property Administratorto join us at High Point Villagein contributing toour vision.

Important to note

Hours:8:30 - 17:30

Shift Pattern:Monday to Friday

Location:UB3, Hayes

Salary per annum:£32,000

Contract:40 hpw/permanent

What you'll do

To support the on-site management team with all administrational aspects of the development.

Reporting into the Property Director (PD) and working with him/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.

To work closely and lead with the other administrators to ensure they are working in harmony and providing support to each other

Administration

Responsible for recording relevant accurate information on the in-house database.

Ensure that all move-in, move-out and other resident data is maintained in an efficient and timely manner and that adequate records are kept of all residents, apartments and registered vehicles. Treat all the information as confidential.

Create welcome letters and packs for all new residents, advise the residents of the facilities available and any operational guidelines of the building. Ensure the information provided by the residents is accurately recorded on the database. Follow up with residents to ensure the necessary information is received.

Be the first point of contact for the on-site management team in relation to all telephone enquiries, emails and letters. Where appropriate deal with the correspondence pro-actively and reply on behalf of the management team. If necessary, pass the query to the relevant department or function, following up to ensure the query is dealt with in a timely manner.

Design letter templates and forms for the team to use (in liaison with the Property Director) to ensure consistency when responding to enquiries/problems etc.

General administrational duties such as maintaining efficient electronic and paper filing systems, diary management, drafting minutes & typing agendas, stock control and ordering stationery, post (incoming/outgoing), photocopying, faxing and any other ad-hoc admin tasks.

Assist the PD with the production of the monthly site level reporting

Health and Safety

Understand and adhere to the estates Emergency Action Plan in the event of an emergency situation.

Report and record any accidents in the accident book.

Customer Relations

Support the management team with building and maintaining good relationships with other on-site management teams, Ballymore Sales & Marketing, Completions and Construction departments as well as the Owners, Tenants, Managing Agents and Estate Agents.

Assist the PD with complaints and any subsequent action in the timely manner and keep the PD informed of the progress.

Assist with concierge cover and post room duties as and when required.

When necessary, send out any circular letters to residents on behalf of the Estates Management Team. Assist with the design of the resident’s newsletter and website.

Raise purchase orders, code orders and enter delivery note information obtaining the necessary approval from management. Ensure the correct process is adhered to at all times.

Assist the PD with analysis of financial reporting

Assist the PD with Payroll on a monthly basis, ensuring all data relating to payroll is received from the staff and logged for the month as required.

Maintenance and Contractors

Be aware of any maintenance, cleaning, security, health & safety or leisure issues and immediately inform the Facilities/ Operations Manager.

*A full job description will be provided upon shortlisting.

What you'll need to be successful

Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint.

Previous experience working for a managing agent.

Team player who is friendly and reliable.

Ability to multitask and work under pressure.

Minimum of one-year administrational experience ideally in a service oriented environment.

What now?

Very simply - Apply!

Do not hesitate to apply online today or send across your CV directly into our email inbox. Our inbox is monitored hourly, and so we will aim to respond back to you within 24 hours via this platform. All questions with regards to the role are welcome!

*Updates on applications made via ourjobboards will be provided over a 1–2-week period from the date of submission.