Pharmacy Homecare and Purchasing Support Assistant

Transformationunitgm; Nottingham; On-site; GBP 25,000; Full time

Job summary

A leading healthcare provider in Nottingham is seeking a Pharmacy Homecare and Purchasing Support Assistant. This role involves providing financial and business management support to the Pharmacy Department's Purchasing team. Candidates should have experience in financial processing and demonstrate strong organizational skills. The position offers a salary of £24,465 per annum and opportunities for personal development within a diverse team dedicated to delivering exceptional healthcare. Closing date for applications is 23/01/2026.

Benefits

Diversity and inclusion initiatives

Opportunities for personal development

Qualifications

• Experience of working in a business or office environment.
• Experience of financial processes.
• Able to handle sensitive information confidentially.

Responsibilities

• Support the financial and business management of the Pharmacy Department.
• Accurately record relevant invoice details.
• Maintain relevant computerized records and financial documentation.

Skills

Organisational skills

Verbal communication

Education

Minimum 4 GCSE’s or equivalent at grade A-C (level 4-9)

NVQ Level 2 in business administration or equivalent

NVQ Level 2 in accounting

Tools

Microsoft Office, especially Excel

Job description

Employer Nottingham University Hospitals NHS Trust Employer type NHS Site Queens Medical Centre Town Nottingham Salary £24,465 per annum Salary period Yearly Closing 23/01/2026 23:59

Pharmacy Homecare and Purchasing Support Assistant

Band 2

Job overview

Nottingham University Hospitals NHS Trust is currently has an exciting opportunity for a Pharmacy Homecare and Purchasing Support Officer to work within our Medicines Purchasing team.

You will work closely alongside a team of experienced technical, professional purchasing administration staff to maintain and develop a high standard of financial performance to the Departments.

You need to have experience in purchasing or financial processing tasks, with a meticulous eye for detail, and able to turn round large volumes of work accurately to tight deadlines. Experience of working in a busy financial environment is ideal.

Main duties of the job

The post holder’s primary focus will be to support the financial and business management of the Pharmacy Department and of the Trust as a whole by providing general finance and business support to the NUH Pharmacy Purchasing team.

Working for our organisation

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH

Detailed job description and main responsibilities

To be part of the Pharmacy Medicines Finance team and assist in providing financial, performance and business management services to the Department.

Receive purchase invoices, dating and filing appropriately.

Accurately record the relevant invoice details on delivery notes, (invoice number, date and cost) checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing.

Ensure that all necessary paperwork is filed in a timely and orderly manner to allow swift and easy retrieval of records.

Maintain relevant computerised records and other financial documentation, complying with audit requirements.

Pass a designated section of invoices for payment via the Pharmacy computer system, checking for accuracy of supply, price, VAT and settlement discounts

Check any discrepancies from the expected price by checking contract information, the local agreement file, price lists and other sources. Refer queries to the Purchasing Manager/Deputy or Senior Pharmacy Homecare Business Officer.

Check monthly statements and chase any outstanding invoices.

To assist in receiving goods onto the Pharmacy computer system then file the delivery notes appropriately.

Provide cover for homecare and purchasing staff in their absence, as dictated by need and determined by the Advanced Technician Medicines Homecare or Pharmacy Purchasing Manager/Deputy. Work closely with the Homecare and Purchasing Officers to ensure that cover is arranged and workload processed in a timely and organised manner.

When required, assist with the processing of pharmaceutical invoices and credits.

Ensure segregation of the ordering, receiving, invoicing and payment of specific orders whilst performing these duties.

Ensure confidentiality is maintained at all times, for example concerning issues of business sensitivity, personnel information and patient confidentially.

Organise and plan workload to ensure the integrity and timeliness of financial data, and to ensure both financial and operational deadlines are met, liaising with the Pharmacy Purchasing Manager/Deputy, Homecare Leadership team, Homecare and Purchasing Support Officers and Business Support Assistants.

Undertake relevant administrative duties as necessary, including telephone answering, photocopying, maintenance of accurate filing systems and dating/distribution of Stores mail.

Follow procedures for the processing of financial paperwork.

Participate in Team meetings to identify and resolve problems and suggest potential improvements to business systems and processes, supporting improvements where required.

Undertake any other duties applicable to the grade/post as required.

Person specification

Planning and organisation skills

• Good organisational skills; able to meet deadlines and work accurately under pressure.

Training and Qualifications

• Minimum 4 GCSE’s or equivalent at grade A-C (level 4-9), including English and Maths.
• NVQ Level 2 in business administration or equivalent, OR relevant experience at this level.
• NVQ Level 2 in accounting

Experience

• Experience of working in a business or office environment
• Experience of financial processes
• Good level of experience of IT, in particular Microsoft office including good Excel spreadsheet skills
• Knowledge of Pharmacy terminology or pharmaceutical products

Communication and relationship skills

• Good verbal and written communication skills

Analytical and Judgement skills

• Able to handle sensitive information confidentially
• Able to analyse simple data and take appropriate actions

Physical skills

• Able to achieve both speed and accuracy when undertaking financial data tasks, whilst experiencing frequent interruptions
• Able to use a keyboard for a large part of the day

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

To get this form, please email [email protected] and ask for an easy read application.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college
• Start an Apprenticeship
• Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
• Disclosure and Barring Service: Your post may be subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

Employer certification / accreditation badges

Name Jessica Thacker Job title Advanced Technician-Procurement and Purchasing Email address [email protected]