Personal Assistant Vitality

Notjustlabcoats; Stockport; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading UK insurance brand is seeking an experienced Personal Assistant to support the Chief People Officer. The role involves managing complex diaries, travel arrangements, and event coordination. Candidates should possess exceptional organisational skills, strong communication skills, and discretion. The position offers a hybrid work model with excellent benefits, including a pension scheme, health insurance, and performance bonuses. This is a full-time position, with a commitment to fostering a supportive and flexible working environment.

Benefits

Bonus Schemes

Pension contributions up to 12%

Award-winning health insurance

Life Assurance

Qualifications

• Extensive PA/secretarial experience.
• Skilled in minute-taking at senior-level meetings.
• Experienced in managing dynamic, high-volume diaries.

Responsibilities

• Provide proactive diary and time management.
• Arrange travel and logistics cost-effectively.
• Maintain accurate records for invoicing and expenses.

Skills

Exceptional time management and organisational skills

Strong communication and interpersonal skills

Discretion and problem-solving ability

Tools

Word

Excel

PowerPoint

Outlook

Job description

About The Role

Team – People Team, supporting the Chief People Officer

Working Pattern – Hybrid – 2 days per week in the Vitality Stockport or Bournemouth Office. Full time 12 month FTC, 35 hours per week.

We are happy to discuss flexible working!

Top 3 skills needed for this role:

• Exceptional time management and organisational skills
• Strong communication and interpersonal skills
• Discretion and problem‑solving ability

What this role is all about

We’re looking for an exceptional and experienced Personal Assistant who thrives in a fast‑paced environment and loves making things happen. In this role, you’ll be the backbone of seamless operations, supporting the Chief People Officer and the People Senior Leadership Team with precision and professionalism. You’ll manage complex diaries, prioritise schedules, prepare agendas, arrange travel, and coordinate events, all while maintaining a calm and proactive approach. You’ll take clear, actionable meeting notes, handle confidential information with discretion, and maintain accurate financial and administrative records. Collaboration is key, and you’ll work closely with other PAs to streamline processes, share ideas, and ensure an aligned approach across the business. You’ll represent the company confidently with internal and external stakeholders and support ad‑hoc projects with enthusiasm and initiative. We’re especially interested in candidates who have a keen interest in using AI to enhance their role. Whether that’s automating tasks, improving workflows, or exploring new tools to boost productivity you may already have started experimenting with AI in your work.

Key Actions

• Provide proactive diary and time management, prioritising key deliverables and deadlines.
• Arrange travel, accommodation, and logistics in a cost‑effective way.
• Prepare and share agendas, documentation, and ensure smooth coordination of meetings and events.
• Support managers and teams with ad‑hoc tasks, events, and projects.
• Manage emails and correspondence, responding or delegating where appropriate.
• Collaborate with other PAs to share best practice and align processes.
• Capture clear, action‑focused meeting notes and track completion of actions across the business.
• Maintain accurate records for invoicing, expenses, and financial controls.
• Act as cover for other PAs when required.
• Handle confidential and business‑critical information with discretion.
• Ensure compliance with Vitality’s Code of Conduct and regulatory requirements.
• Represent Vitality professionally with internal and external stakeholders.

What do you need to thrive?

• Proficient in Word, Excel, PowerPoint, and Outlook.
• Extensive PA/secretarial experience.
• Skilled in minute‑taking at senior‑level meetings.
• Experienced in managing dynamic, high‑volume diaries.
• Strong written and verbal communication.
• Works well under pressure with minimal supervision.
• Flexible and adaptable approach.
• Excellent organisational and admin skills.
• Team player with initiative and deadline focus.
• Quick learner, open to growth and role development.
• Committed, dependable, and takes pride in work.
• Actively promotes and embodies Vitality values.

So, what’s in it for you?

• Bonus Schemes – A bonus that regularly rewards you for your performance
• A pension of up to 12% – We will match your contributions up to 6% of your salary
• Our award‑winning Vitality health insurance – With its own set of rewards and benefits
• Life Assurance – Four times annual salary

These are just some of the many perks that we offer! To view the extensive range of benefits we offer, please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities!

If you are successful in your application and join us at Vitality, this is our promise to you, we will:

• Help you to be the healthiest you’ve ever been.
• Create an environment that embraces you as you are and enables you to be your best self.
• Give you flexibility on how, where and when you work.
• Help you advance your career by playing you to your strengths.
• Give you a voice to help our business grow and make Vitality a great place to be.
• Give you the space to try, fail and learn.
• Provide a healthy balance of challenge and support.
• Recognise and reward you with a competitive salary and amazing benefits.
• Be there for you when you need us.
• Provide opportunities for you to be a force for good in society.

We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy.

About The Company

We're really excited to announce that we have recently been awarded "Top 10 Best Places To Work" in The Sunday Times Awards 2024! Vitality is a multi‑award‑winning UK insurance brand, here to make the world a healthier, happier place.

Ready to find out if we’re the right fit for you? We can’t wait.

If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested, please submit your application as soon as possible.