Part Time - Athletics - Administrative Support

Penn State; City of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A university in Pennsylvania is looking for a part-time Athletics Administrative Support. Responsibilities include greeting visitors, scheduling meetings, maintaining calendars, and assisting with administrative functions. Ideal candidates should possess strong communication and organizational skills. Background checks are required for this position.

Qualifications

• Strong communication skills are required to interact with visitors and handle inquiries.
• Excellent organizational skills to maintain calendars and coordinate meetings.
• Ability to perform data entry and create simple reports.

Responsibilities

• Greet customers and provide information as needed.
• Schedule appointments and maintain calendar.
• Assist with budget maintenance and processing HR forms.

Skills

Communication skills

Organizational skills

Data entry

Job description

# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete . **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .** **JOB DESCRIPTION AND POSITION REQUIREMENTS**Penn State New Kensington is accepting applications for a part time Athletics Administrative Support opening.The Administrative Support role supports the general administrative functions of the Penn State New Kensington Athletics Department. This support includes serving as the primary point of contact for the office, assisting with communications and document preparation, coordinating calendars and meetings, and assisting with budget maintenance. # Job Duties* Greet customers/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.* Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.* May coordinate travel arrangements, make reservations, and process reimbursements.* Compile and organize materials from different sources to draft eMails and memos, prepare documents, meeting materials, and reports.* Proofread materials to ensure proper grammar/formatting.* Process and review routine payroll and/or human resources forms.* Create and maintain work unit files and databases.* Perform data entry; gather, assemble and format data to create simple reports.* Update and make routine changes to web pages.* Attend meetings; record, transcribe and distribute meeting minutes.* Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.* May maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs.* Assist in arranging special events.* Assist with planning and coordination of projects.* May provide training and/or supervision of student and other support staff. **BACKGROUND CHECKS/CLEARANCES**This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. **CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review . **EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.