Office & Facilities Coordinator

Pmc; Abingdon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic organization is seeking an Office & Facilities Coordinator located in Abingdon. The successful candidate will manage daily office operations, including facilities management, health and safety, and travel coordination, ensuring a welcoming environment for employees and visitors. Ideal candidates should be proactive, organized, and capable of juggling multiple responsibilities while working with various stakeholders. This role offers a permanent, full-time contract with opportunities for growth and development.

Qualifications

• Self-starter who enjoys making things run smoothly for others.
• Comfortable working with multiple stakeholders and external suppliers.
• Ability to juggle priorities.

Responsibilities

• Being the first point of contact for visitors.
• Managing the day-to-day office environment and facilities.
• Coordinating health and safety activities.
• Supporting employee travel and accommodation requests.

Skills

Proactive

Organised

Confident communicator

Attention to detail

Job description

Office & Facilities Coordinator

Location: Abingdon
Contract: Permanent, full time

About the role

We are looking for a proactive and organised Office & Facilities Coordinator to help ensure our office runs smoothly and remains a safe, welcoming and productive environment for employees and visitors.

This role plays a key part in day-to-day office operations, facilities management, health & safety and travel coordination, working closely with internal teams and external suppliers.

What you’ll be responsible for

Office & Facilities

• Being the first point of contact for visitors, creating a positive first impression of PMC.
• Managing the day-to-day office environment, facilities queries and internal requests.
• Coordinating visitors, meeting rooms, catering, deliveries and post.
• Liaising with the Business Park and external suppliers (maintenance, cleaning, facilities).
• Managing office supplies, regular office checks and facilities-related quotes.

Health & Safety

• Coordinating health and safety activity with our external provider.
• Maintaining records and actions from audits and risk assessments.
• Supporting Fire Wardens and First Aiders, including training and drills.
• Booking and managing on-site contractors and engineers.

Travel & Administration

• Supporting employee travel and accommodation requests, including visas where required.
• Maintaining accurate travel and facilities records and expenses.
• Managing petty cash, meter readings, invoices and general office administration.
• Supporting ad-hoc projects as needed.

About you

• Proactive, organised and comfortable taking ownership.
• A self-starter who enjoys making things run smoothly for others.
• Confident communicator with a professional and approachable manner.
• Comfortable working with multiple stakeholders and external suppliers.
• Strong attention to detail and ability to juggle priorities.

Inclusive hiring statement

Please don’t be put off if you don’t have experience across every area listed. We’re more interested in what you bring to the role — your mindset, skills and approach — and we’ll support you to build the rest.

If this role sounds like a good fit, we’d love to hear from you.