Office Assistant

Eeze Entertainment Malta Limited; Greater London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A dynamic entertainment company is looking for a proactive and detail-oriented Office Assistant to support daily operations. This part-time role involves greeting visitors, maintaining office facilities, and providing administrative support. The ideal candidate will possess strong communication and organisational skills, ensuring the smooth running of the office. Benefits include paid holidays, life assurance, and a supportive team environment. Flexibility around working hours is required.

Benefits

25 paid holidays per year

Life Assurance (2× annual salary)

Private Medical Insurance

Team Building Opportunities

Snacks and fruit provided at the office

Local discounts

Qualifications

• Previous experience in administrative, reception, or facilities support role.
• Excellent communication and organisational skills.
• Professional, approachable, and proactive attitude.

Responsibilities

• Greet and welcome visitors professionally, maintaining accurate records.
• Check and maintain office facilities, reporting any issues.
• Order and manage office supplies inventory.
• Assist with onboarding activities and prepare welcome materials.

Skills

Administrative support

Communication skills

Organisational skills

Attention to detail

Microsoft Office proficiency

Multitasking

Job description

Role & Key Responsibilities:

Eeze is seeking a proactive and detail-oriented Office Assistant to support the smooth daily operations of our workplace. This part-time role is ideal for someone who enjoys creating a welcoming environment and ensuring everything runs efficiently behind the scenes.

Reception & Meeting Room Support

• Greet and welcome visitors professionally, issuing passes and maintaining accurate visitor records.
• Notify staff of visitor or delivery arrivals.
• Maintain meeting rooms: clean whiteboards, check supplies, and ensure rooms are ready for use.
• Support meeting and event setup, including refreshments and logistics.
• Assist with meeting room bookings and scheduling.

Daily Office Operations

• Check and maintain office facilities (e.g. coffee machines, air conditioning, taps, phone booths), reporting any issues to the Office Manager.
• Run daily cleaning programmes on coffee machines and ensure they are functioning each morning.
• Keep communal areas, kitchens, and meeting rooms tidy and well‑stocked.
• Distribute milk, fruit, and other office essentials to designated areas.

Administrative Support

• Maintain a clean, organised reception area.
• Order and manage office supplies inventory.
• Assist staff with printing and other administrative requests.
• Support the social committee with event planning and setup.
• Provide cover for the Office Manager during absences.

HR & Onboarding Support

• Assist with onboarding activities, including preparing welcome materials and giving office tours.

General Support

• Carry out ad‑hoc tasks as requested by the Office Manager or other departments to support daily operations.

Required Skills

• Previous experience in an administrative, reception, or facilities support role.
• Excellent communication and organisational skills.
• Professional, approachable, and proactive attitude.
• Strong attention to detail and ability to multitask.
• Confident using Microsoft Office and general office equipment.
• Flexible and reliable, with a hands‑on approach.

Working Hours:

Monday 7:30 am – 12:30 pm
Tues‑Friday 8 am – 1 pm
Flexibility around hours/days will be required in addition to some occasional work out of hours.

What’s in it for you?

• Experience a dynamic and team‑orientated work environment.
• Opportunities for personal growth and learning.
• An open, inclusive and supportive team where you will be valued, and your suggestions will be welcome.
• 25 paid holidays per year in addition to public holidays.
• Life Assurance (2× annual salary).
• Private Medical Insurance.
• Team Building Opportunities.
• Snacks and fruit provided at the office.
• Company parking available.
• Local discounts and more…

Our team is committed to keeping remuneration and benefits under constant review to make sure what we offer stays relevant.