Office Assistant and Receptionist

Alma Economics; City of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A business consulting firm in London is seeking an Office Assistant and Receptionist. You will manage office supplies, assist guests, and ensure smooth office operations. The ideal candidate should have excellent organizational and communication skills, a positive attitude, and proficiency in MS Office. This full-time position is office-based, offering a supportive and inclusive workplace environment.

Qualifications

• Outstanding organisational and communication skills.
• Previous relevant work experience is advantageous.
• Very good knowledge of MS Office applications.

Responsibilities

• Manage office stock and inventory.
• Organise the information flow (telephone, e-mail, post, internal information).
• First point of contact for guests.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Confidentiality

Job description

Office Assistant and Receptionist

Deadline: The deadline for applications is 28th December.

What we do

We are a diverse team of economists, social researchers, data scientists, developers and creatives working together on critical issues facing our society today. Our work spans multiple policy areas, including education, health and social care, housing and homelessness, the environment, public finance, and international development, among others.

Our clients include most UK government departments, the Welsh Government, the Scottish Government, councils across the country, arms‑length bodies, and several leading charities. Internationally, we work with major organisations including the World Bank, UNICEF, the WHO, the OECD, and the European Commission, as well as national governments across Europe, Africa, the Middle East and Asia.

Who we want to work with

We are interested in meeting candidates with a positive mind‑set and can‑do attitude, who are confident in their organisational and multi‑tasking skills. The ideal candidate will have excellent communication skills and a proactive approach to ensure the smooth day‑to‑day running of our office.

Previous relevant experience would be an advantage as well as being confident and accountable in supporting our team and the office operations.

Key Responsibilities

• Responsible for weekly office supplies orders.
• Manage office stock and inventory.
• Take initiative and make suggestions to improve smooth operation of the office.
• Identify best deals with suppliers to ensure cost‑effective purchases.
• Maintain office to high standards at all times.
• Have same‑day‑repair attitude, liaise with and handle technicians from start to finish.
• Perform out of office errands.
• First point of contact for guests.
• Responsible for guiding and assisting visitors.
• Organise the information flow (telephone, e‑mail, post, internal information).

Requirements

• Outstanding organisational and communication skills.
• Confidentiality and discretion.
• Able to liaise with all levels of seniority.
• Punctuality and attention to detail.
• Positive can‑do attitude, accountable and positive.
• Previous relevant work experience.
• Very good knowledge of MS Office applications.

Working arrangements

You will have the opportunity to make a significant contribution to the work we do from day one.

Alma Economics is a friendly and informal place, and our offices are designed for both work and play. Our team consists of enthusiastic and talented individuals who love learning and are always ready to support others.

This is an office‑based role. Our offices are disabled‑accessible. We are committed to providing all necessary support to colleagues that require it, and we are happy to consider remote working arrangements for applicants with disabilities or health conditions that prevent them from working on‑site.

EEO Statement

We welcome candidates from all backgrounds and ensure that no one receives less favourable treatment on the grounds of age, gender, sexual orientation, disability or physical condition, marital status, race, or religion.

Employment type: Full‑time. Job function: Administrative. Industries: Business Consulting and Services.