Office admin assistant

Porr group; United Kingdom; On-site; GBP 20,000 - 25,000; Full time

Job summary

A construction and engineering firm is looking for an Office Admin Assistant to efficiently handle office operations, ensuring effective communication with clients and managing internal systems. The ideal candidate will be organized, detail-oriented, and proficient in Microsoft Office applications. This role requires a team player who can work under pressure and meet deadlines.

Qualifications

• Good typing speed is essential.
• Proficient in Microsoft Office applications is required.
• Resilient with a good ability to work on initiative.

Responsibilities

• Manage overall office operations and delegate tasks.
• Handle calls and respond to emails efficiently.
• Update and implement internal administration systems.

Skills

Good typing speed

Proficient knowledge of Microsoft Office

Resilience and initiative

Strong attention to detail

Ability to work under pressure

Tools

Capium accounting systems

Job description

Office admin assistant

we are looking for an office admin assistant to join our team. Please take a look at the relevant details following.

Responsibilities

• Overall running of the office and delegation of work duties to an administration assistant.
• Answering calls & responding to email enquiries and requests, liaising with Clients / Contractors etc. Therefore, a proficient command of written and spoken communication skills are necessary.
• Updating and implementing internal systems for administration and keeping them up to date, e.g., Training, Vehicles, Insurance, Memberships, etc.
• Control of bookkeeping in the system for our operatives to carry out works / ensuring receipt of works.
• Orders from Clients to facilitate invoicing / purchases.
• Updating training schedules and booking new courses for staff.

Skills / Qualifications

• Good typing speed.
• Proficient knowledge of all Microsoft Office applications, including Word, Excel, Outlook, etc.
• Knowledge of Capium accounting systems is an advantage but not necessary as essential training will be provided.
• Resilient and able to work using own initiative
• Must be an excellent team player with strong attention to detail and highly organized
• Able to work under pressure and to deadlines