Global Property Assistant

Worldvision; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global humanitarian organization seeks a Global Property Assistant in London. This full-time role involves overseeing day-to-day operational support, office logistics, and maintenance. Candidates should have at least 2-3 years of experience in office management and demonstrate strong communication, organizational, and technical skills. The position requires working with cross-functional teams to ensure compliance and efficiency in a busy environment. Competitive total rewards package offered.

Benefits

Competitive total rewards package

Supportive work environment

Qualifications

• 2-3 years of experience in office management and administration with C-level executives.
• Knowledgeable in local statutory and regulatory requirements for facility management.
• Ability to interpret staff needs and identify solutions.

Responsibilities

• Manage day-to-day operations and administration at the LEXO office.
• Oversee office logistics, maintenance, procurement, and event support.
• Coordinate budgets and process invoices efficiently.

Skills

Effective communication

Organizational skills

Team collaboration

Multi-tasking abilities

Tech savvy

Education

IOSH Qualification

Tools

MS Office Applications

Outlook

Job description

Global Property Assistant page is loaded## Global Property Assistantlocations: London, United Kingdomtime type: Full timeposted on: Publicado hoyjob requisition id: JR47275With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!Employee Contract Type:Empleado de Plazo Determinado (Fixed Term)Job Description:Based in the United Kingdom, the Administrative Assistantsupports all departments at the LEXO office by managing day-to-day operations, administration, and facility-related services. The role ensures smooth office functioning through coordination with property management, vendors, and internal teams. Key responsibilities include overseeing office logistics, maintenance, procurement, and event support while maintaining compliance with health and safety standards. The position requires strong communication, organization, and people skills to enhance efficiency and create a productive work environment.**MAJOR RESPONSIBILITIES:****85%*** The Property Assistant will report to the Global property Manager-Africa &MEER with a matrix reporting to the location leader in LEXO.* Will be involved in the day-to-day operations by answering low volume incoming calls and directing accordingly, providing office tours, managing the performance of one office printer, and will be the administrative/ emergency point of contact (POC) for the office. Manage the devotion rotation and serve as a liaison for Thursday devotion schedule and Tuesday prayer call. Will provide back up support Whenever needed.* Provide resources for on/off-site meeting venues (periodically when there is no hosting department), maintain FOB accessibility and registry, update address group list WVIAllUkStaff.* Event coordination for Day of Prayer, Christmas lunch, annual picnic and any other events as needed.* Ensure the visitor user guide is maintained and available for all staff and visitors. Maintains good standing relationship with landlord and communications with WVI UK staff.* Process annual Global Asset Verification.* Assist with shipping and receiving logistics, including incoming mail and delivery.* Maintenance of website for the LEXO office, Global finance, Talent, procurement and properties. (GFTPP)* Work on introductory letters for visa application for staff visiting UK.* Management of annual DSE (Display Screen Equipment) forms and vouchers.* Collaborate with key leaders across West African offices to support real estate asset management through data collection, verification, cross-referencing, and auditing to ensure data quality and integrity.**15%*** Work with the Global property Manager to oversee the property management budget, ensure timely processing of invoices to forestall delays in payment processing through ProVision and adhere to best stewardship* practices to keep in line with the annual budget. Work towards identifying cost avoidance or expense reduction opportunities and implementing effective and efficient strategies that can be standardized.**Required Education, training, license, registration, and/or Certification*** IOSH (Institution of Occupational Safety and Health) Qualification* Be knowledgeable and show an understanding of local statutory and regulatory requirements pertaining to managing facilities safely (and its effects to LEXO)* Must be knowledgeable in basic accounting processes.* Excellent computer literacy (MS Office Applications and Outlook)* Effective communication (verbal and written) and negotiation skills.* Ability to work in cross-functional team environments as well as independently.* Ability to organise, plan and coordinate multiple projects/tasks in detail and with high sense of urgency.* Possess the ability to effectively work with all levels of management and staff and various personalities and learning styles.* Must be able to accurately interpret staff needs, assess requirements and identify solutions.* Strong organisational and multi-tasking abilities.* Must be Tech savvy.**Required Professional Experience*** 2-3 years of experience in office management and administration with C-level executives.**Position’s physical requirements:*** Required to be in the office 5 days a week.Applicant Types Accepted:Local Applicants Only*Nuestra visión para cada niño y niña, la vida en toda su plenitud. Nuestra oración por cada corazón y la voluntad de hacerlo posible.*Como organización cristiana global de ayuda, desarrollo y defensoría, nuestro enfoque es ayudar a los niños y niñas más vulnerables a salir de la pobreza y llevar una vida plena. Ayudamos a niños y niñas de todos los orígenes, incluso en los lugares más peligrosos, inspirados por nuestra fe cristiana.Obtenga más información sobre nuestro trabajo enNuestra gente es nuestro mayor activo.Cada miembro del personal aporta su experiencia única y los talentos que Dios le ha dado para ayudar a la organización y, a cambio, World Vision brinda a los empleados un paquete competitivo de “Recompensas Totales” adaptado al contexto en el que trabajan.