Gallery Assistant London, UK

Applied Intuition Inc.; City of London; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading art gallery in London is seeking a full‑time Gallery Assistant. The ideal candidate is passionate about the arts and has strong communication skills. The role involves greeting visitors, coordinating events, and supporting various gallery activities. Candidates must have a Bachelor's degree in Art History and be detail-oriented. Eligibility to work in the UK is essential.

Qualifications

• Demonstrated familiarity with contemporary art and gallery programmes.
• Experience in data entry.
• Ability to manage multiple concurrent tasks.

Responsibilities

• Greet visitors with professionalism and warmth.
• Assist in coordinating gallery events and managing RSVPs.
• Maintain front desk and office appearance.
• Sell books and manage inventory.

Skills

Passion for the arts

Strong communication skills

Detail-oriented

Positive attitude

Education

Bachelor’s degree in Art History or related field

Job description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing over seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is ideal.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply.

About the Opportunity

Gallery Assistant

David Zwirner seeks a full‑time Gallery Assistant for its London gallery. Qualified candidates should be highly personable, proactive, motivated, detail‑oriented, and have strong communication skills. Previous experience at a gallery, museum, or comparable arts organisation is required.

What you’ll do

Primary responsibilities include, but are not limited to:

Front Desk

• Greeting visitors with professionalism and warmth, and interfacing with the public.
• Fielding and directing incoming phone calls.
• Ensuring that front desk materials are always up to date and immaculately presented.
• Managing various gallery and staff calendars.
• Managing the shipping and receiving of gallery mail and packages.
• Maintaining general office and kitchen supply inventories.
• Maintaining the pristine appearance of the front desk area and the built‑in book displays, while keeping exhibition materials stocked and orderly.
• Assisting with contact database maintenance, exhibition preparation, vinyl production, and additional projects as needed.
• Providing general administrative support for all departments.
• Overseeing the general London mailbox and managing online sales enquiries, promptly directing queries to the relevant teams.

Events

• Assisting in the coordination of gallery events, including private views, talks, tours and receptions.
• Conducting venue research and booking reservations.
• Assisting with invitations and managing guest lists in tandem with the sales team.
• Managing RSVP lists, seating plans and guest check‑in.

Books/Archive

• Assisting in the management of the front desk bookshelf and books inventory.
• Selling books, as well as updating and managing sales databases.
• Presenting new titles and exhibition‑related books in the staff meeting.
• Assisting the Managing Director of DZ Books with research, drafting presentations, calendar management, booking travel, expenses etc.
• Coordinating David Zwirner Books events.

What we would like you to have

• A Bachelor’s degree in Art History or a related field.
• Demonstrated familiarity with and interest in contemporary art and the gallery’s programme.
• A detail‑oriented, take‑ownership approach, self‑organisation, and the ability to manage multiple concurrent tasks and projects.
• Strong written and verbal communication skills.
• Experience with data entry.
• A positive and helpful attitude.

The position is 5 days a week, Tuesday to Saturday, 9:45am to 6:00pm. Applicants will occasionally need to work additional hours for events and openings.

Only qualified candidates will be contacted. Absolutely no calls or walk‑ins, please.

Please submit your resume and cover letter. Eligibility to work in the UK is essential. Interviews for this position will happen at the end of November with a start date in early January.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.