Finance Administrator (Hybrid) — Accurate Payments & Reconciliations

Vets Now; Dunfermline; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading veterinary services provider is seeking a diligent Finance Administrator to join their team in Dunfermline. This full-time position offers a hybrid work model with one day a week in the office. Responsibilities include managing payments, reconciliations, and supporting the finance team. The ideal candidate will have strong attention to detail, excellent communication skills, and proficiency in Microsoft Excel. Benefits include generous annual leave, health plan, and pet care discounts. Apply today to support those who care for pets.

Benefits

7 weeks pro rata annual leave

Paid day off on your birthday

Cash Health Plan provided by Simply Health

Discounts and cashback with retailers

Family-friendly policies

UK Standard Pension contributions

Up to 50% discounted staff pet care

Paid volunteering days

Death in service of two times annual salary

Qualifications

• Strong attention to detail and ability to manage multiple priorities.
• Experience investigating discrepancies.
• Familiarity with PMS, Helix, or similar systems is an advantage.

Responsibilities

• Accurately record and allocate payments, adjustments, and refunds in our Practice Management System (PMS).
• Reconcile receipts, refunds, and credits to invoices.
• Investigate unidentified receipts and assist with correct allocation into ERP and PMS systems.
• Respond to finance queries via the shared mailbox.
• Process approved discounts and cheques, and manage banking stationery.
• Support monthly reconciliations and contribute to annual external audits.
• Provide training to clinics on payment processing and compliance with company policies.
• Ensure GDPR compliance and maintain confidentiality in all financial operations.

Skills

Attention to detail

Communication skills (written and verbal)

Problem-solving mindset

Proficiency in Microsoft Excel

Customer service experience

Tools

Practice Management System (PMS)

MS Office applications

Job description

A leading veterinary services provider is seeking a diligent Finance Administrator to join their team in Dunfermline. This full-time position offers a hybrid work model with one day a week in the office. Responsibilities include managing payments, reconciliations, and supporting the finance team. The ideal candidate will have strong attention to detail, excellent communication skills, and proficiency in Microsoft Excel. Benefits include generous annual leave, health plan, and pet care discounts. Apply today to support those who care for pets.