Facilities Assistant

SOS International; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global security and health services company is seeking a proactive Facilities Coordinator for their London office. This role ensures a safe and efficient workplace, providing exceptional service while managing maintenance, inspections, and supplies. Candidates should have prior experience in facilities coordination, strong knowledge of health and safety practices, and proficiency in MS Office. Join a supportive company culture with comprehensive benefits, including private medical, pension, and birthday leave.

Benefits

Private Pension

Private Medical Insurance

Life Assurance

Birthday holiday

Option to purchase additional annual leave

Qualifications

• Previous experience in facilities coordination and office administration.
• Strong knowledge of Health & Safety practices; IOSH or NEBOSH qualification desirable.
• Excellent time management skills and adaptable attitude.

Responsibilities

• Coordinate planned preventative maintenance and office repairs.
• Conduct regular health & safety inspections.
• Manage compliance tracker for statutory checks.
• Act as the main contact for external suppliers and contractors.
• Oversee post room activities and maintain stock levels.

Skills

Facilities coordination

Health & Safety knowledge

MS Office proficiency

Strong communication skills

Education

IOSH or NEBOSH qualification

Job description

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

About the role

We are seeking a proactive Facilities Coordinator to support the smooth operation of our London office. This role ensures a safe, efficient, and welcoming environment for employees and visitors while delivering exceptional customer service.

Key responsibilities

• Coordinate planned preventative maintenance (PPMs), office repairs, and minor DIY tasks.
• Assist with internal office moves and meeting room setups.
• Conduct regular health & safety and fire equipment inspections.
• Manage compliance tracker to ensure statutory checks are completed on time.
• Act as the main point of contact for external suppliers and contractors, including issuing permits and reviewing RAMS.
• Oversee post room activities, including sorting, franking, and arranging courier deliveries.
• Maintain stock levels for office supplies and kitchen areas.
• Perform troubleshooting and fault-finding for facilities-related issues.
• Support housekeeping tasks to maintain a clean and tidy workplace.
• Carry out additional duties such as covering reception and assisting other departments when required.

About you

• Previous experience in facilities coordination and office administration.
• Strong knowledge of Health & Safety practices; IOSH or NEBOSH qualification desirable. Proficient in MS Office (Outlook, Word, Excel, PowerPoint) with excellent time management skills.
• Professional, helpful, and adaptable attitude with strong communication skills.
• Comfortable working at heights and capable of manual handling tasks.
• Warm, supportive, and open company culture
• An opportunity to learn and develop in a global environment
• Onsite only: 5 days in the office
• Birthday holiday and option to purchase additional annual leave
• Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.

13,000 experts | 1,200+ locations | 90 countries | 110+ languages

Start your journey with us today. Apply now!