Facilities Administration Officer

NHS; Bradford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare organization in Bradford is seeking a reliable administrator to join the Facilities Admin team. The role involves providing essential administrative support, ensuring smooth operation of services, and effective communication with team members. Ideal candidates will have excellent organisational skills, experience in office administration, and a solid understanding of computer systems, particularly Microsoft Office. The position offers flexibility in working hours and requires onsite presence.

Qualifications

• Relevant experience in administrative duties, including diary management.
• Ability to work unsupervised and manage workload effectively.
• Working knowledge of information governance and confidentiality.

Responsibilities

• Support the service lead in day-to-day administration tasks.
• Communicate effectively with colleagues within the organization.
• Assist in the implementation of IT systems and provide training.

Skills

Communication skills

Interpersonal skills

Organisational skills

Typing

Flexibility

Education

Educated to GCSE standard (or equivalent)

Shorthand qualifications

Tools

Microsoft Office Suite

Job description

AGH Solutions Limited is a subsidiary of Airedale NHS Foundation Trust and provides Estates, Facilities and Procurement Services to the Trust. We have an exciting opportunity for a reliable, organised individual to join our team as a key part of the AGH Solutions Facilities Admin, Accommodation, and Interpreting Services office, supporting the service lead in the day to day running of the services and providing accurate, relevant, and timely administration support to the Facilities management teams.>

We are looking for someone with excellent communication, interpersonal and organisational skills, with the ability to communicate at all levels within the organisation, along with previous experience of undertaking Administration duties, typing of minutes and diary management. The post holder will work well as part of a team with a 'can do' attitude and possess the aptitude to work to deadlines and be flexible. Working knowledge of computer software packages/databases and in particular the applications within Microsoft Office Suite is essential along with experience of supporting with implementing IT Systems.

(some flexibility with the working hours will be considered)

1st role - Mon to Wed 08.30 - 16.30, Thursday 8.30am 12.45pm.

2nd role - Tues 9.00 - 13.15, Wed to Friday 08.30 - 16.30.

Please note: These position are based onsite

Main duties of the job

Working as part of the Facilities Administration, Accommodation and Interpreting Services (FAA&IS) team to lead or cover specific agreed areas, assisting in the absence of colleagues as directed by the Service Manager.

To communicate effectively at all levels with colleagues within AGH Solutions Ltd and Airedale NHS Foundation Trust.

The post holder must be able to work unsupervised, on their own initiative and arrange their workload effectively to meet the appropriate deadlines.

About us

AGH Solutions was born out of Airedale NHS Foundation Trust, a hospital and community services trust based outside Keighley, West Yorkshire. We are privileged to operate in a beautiful part of the country. The clinical services we support reach far up into the Yorkshire Dales, across the Airedale, Wharfedale and Craven patch. We are also lucky to have excellent transport links to Leeds, Bradford, Manchester and beyond. Leeds city centre is 25 minutes by train from Keighley. We provide a wide range of services, from traditional facilities management and estate maintenance, to sterile services, wheelchair engineering and procurement. Our vision is to bring you a flexible, responsive, high quality, value for money service. Our NHS heritage means we work to the values and ethics of the NHS, and to those of Airedale NHS FT specifically.

Job responsibilities

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation.

Person Specification

Qualifications

• Educated to GCSE standard (or equivalent)
• Shorthand qualifications

Knowledge

• Knowledge in General Administration Office Processes and Procedures
• Working Knowledge of Computer Software Packages including Microsoft Office and Office Systems/and Office Systems and Databases
• Understanding of Information Governance and Confidentiality
• Understanding of equality and diversity

Experience

• Experience of working in a general Administration Office
• Experience of Staff supervision
• Experience of supporting with implementation of supporting with implementation of IT systems
• Experience of working face to face and/or via telephone
• Previous experience working within the NHS
• Experience of Facilitating Training
• Experience of assisting with project management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Admin, Accommodation & Interpreting Manager