EXECUTIVE ASSISTANT & RMC COORDINATOR - LONDON - 12 MONTH CONTRACT

Red ENG; City of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

An international consultancy is seeking an Executive Assistant & RMC Coordinator for a 12-month contract in London. The ideal candidate will have over 6 years of experience at a senior level and excellent communication skills. Responsibilities include managing the CFO's diary, preparing meeting agendas, and coordinating high-volume tasks. A background in consultancy or financial services is preferred. This role offers the opportunity to work in a dynamic environment with a focus on delivering exceptional administrative support.

Qualifications

• Proven Executive Assistant experience at Senior Board level within a consultancy or financial services company.
• 6+ years of experience at EA level.
• Deep understanding of ethics and compliance requirements.

Responsibilities

• Provide professional and efficient executive assistant service to the CFO.
• Manage and control the CFO’s diary.
• Coordinate the preparation of agendas, reports, presentations, and minutes.

Skills

Excellent administrative and organisational support

Strong attention to detail

Excellent communication skills

Proficient in Microsoft 365

Ability to work under pressure

Education

Degree qualified

Tools

Microsoft 365

Job description

EXECUTIVE ASSISTANT & RMC COORDINATOR - LONDON - 12 MONTH CONTRACT

RED Engineering Design is an international M&E consultancy focusing on low energy design and zero carbon-built environments.

Role Responsibilities

• Provide professional and efficient executive assistant service to the Chief Financial Officer.
• Review all incoming correspondence (primarily emails) and take action on urgent requests and deadlines.
• Follow up on required business items to progress actions and ensure outcomes are achieved.
• Manage and control the CFO’s diary, optimising it, resolving scheduling issues and ensuring sufficient time for priority tasks.
• Coordinate the preparation of agendas, reports, presentations and minutes as required.
• Arrange travel and accommodation for business trips.
• Act as the conduit for communication between the CFO’s department and wider internal teams and external client base.
• Organise off‑site company meetings, sourcing venues and monitoring contracts and budgets.
• Process expense claims, ensuring they adhere to company policy.
• Organise and schedule all RMC/CRM meetings in line with governance and liaise with Tractebel Risk Officer for Go/No Go and CRC meetings.
• Ensure documentation is made available to RMC members ahead of meetings and reschedule if documents are not ready.
• Take notes in RMC meetings, circulate minutes timely and update PM workbook.
• Maintain RED RMC deck and tracker up to date.
• Co‑sec support to General Counsel.
• Manage RED insurance programme renewals in collaboration with ENGIE Insurance, General Counsel and CFO.
• Maintain RED DOA, ensuring changes are approved by Excom when required.
• Maintain banking and statutory information for all legal entities.
• Review RED Commercial Policy annually and keep it up‑to‑date.
• Maintain Finance organogram and SharePoint; deliver finance induction programme.
• Provide one‑off project management support and extensive documentation.

Role Requirements

• Degree qualified.
• Proven Executive Assistant experience at Senior Board level within a consultancy or financial services company.
• 6+ years’ experience at EA level.
• Excellent administrative and organisational support; able to plan and prioritise.
• Work on own initiative with a highly flexible attitude, maintaining confidentiality.
• Work productively under pressure, maintaining a calm and professional approach.
• Good time management and flexibility to meet business needs.
• Strong attention to detail.
• High level of initiative and self‑motivation.
• Great sense of urgency.
• Deep understanding of ethics and compliance requirements.
• Excellent communication skills at all levels with diplomacy and discretion.
• Manage high‑volume workload and deliver to a consistently high standard under pressure.
• Adopt a confident, flexible attitude to competing demands.
• Excellent interpersonal and written communication skills.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Team player, able to build relationships across individuals.
• Background in consulting or construction preferred.
• Good understanding of international working and business operations of a global consultancy.
• Suitability requires right to live and work in the UK without restrictions; we are unable to offer sponsorship at present.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Administrative

Construction industry experience preferred.