Executive Assistant/Office Manager

Synyega; Warrington; On-site; GBP 29,000 - 35,000; Full time

Job summary

A leading IT consultancy in Warrington is seeking an Executive Assistant/Office Manager to support its Leadership Team. The role requires exceptional organisational and communication skills, multitasking abilities, and experience with Xero accounting software. Responsibilities include managing schedules, coordinating travel, and handling confidential information. A competitive salary of around £35k is offered, along with benefits such as a pension scheme and private medical cover.

Benefits

Company pension scheme

Life assurance

Private medical cover

Qualifications

• Proven experience as an executive assistant or office manager in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Manage and maintain schedules, including meetings, appointments, and travel arrangements.
• Coordinate complex travel itineraries and meeting logistics.
• Handle confidential information with discretion and professionalism.
• Support special projects and initiatives as needed.

Skills

Organisational skills

Communication skills

Multitasking

Confidentiality

Xero accounting software

Tools

Microsoft Office Suite

Xero

Job description

Synyega is the UK’s leading independent, privately owned ITAM, FinOps and GreenOps consultancy. Over the last decade, our team of award-winning experts have helped our global clients modernise their software and cloud estates for a more sustainable future.

We are now seeking a highly organised, proactive, and professional Executive Assistant/Office Manager to support our Leadership Team. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. This role is critical in ensuring the smooth operation of executive-level functions and maintaining confidentiality at all times reporting directly into the Leadership Team.

Responsibilities

• Manage and maintain schedules, including meetings, appointments, and travel arrangements
• Coordinate complex travel itineraries and meeting logistics, ensuring all requirements are met efficiently for the leadership team
• Liaise with travel providers to book and manage domestic and international travel, ensuring cost-effectiveness and convenience
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and professionalism
• Act as a liaison between executives and internal/external stakeholders
• Monitor and respond to emails and phone calls on behalf of the leadership team
• Assist in the preparation and collation of reports, agendas, and meeting minutes
• Conduct research and compile data to support decision-making
• Manage expense reports and reimbursements
• Support special projects and initiatives as needed
• Facilitate onboarding of new starters, including coordination with HR and IT providers to ensure smooth setup of systems, equipment, and access
• Liaise with HR on recruitment, employee documentation, and policy updates
• Coordinate with IT providers to manage tech needs, troubleshoot issues, and ensure timely support
• Assist in planning and executing internal and external events, including logistics, communications, and follow-up
• Implement and maintain new internal administrative systems and processes to improve efficiency
• Use Xero accounting software for expense tracking, invoicing, and financial coordination as required

Qualifications

• Proven experience as an executive assistant or office manager in a similar administrative role
• Excellent organisational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and calendar management tools
• Experience of working with Xero is essential
• Ability to work independently and handle multiple priorities
• Discretion and confidentiality are essential

Working Conditions

• Salary circa. £35k
• Company pension scheme, life assurance and private medical cover.