Executive Assistant

Salesforce, Inc.; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading technology company in the UK is seeking an Executive Assistant to enhance its operations. The role includes managing executive schedules, coordinating meetings, and facilitating travel arrangements while ensuring effective internal communication. Ideal candidates will have solid organizational skills, experience with virtual meeting tools, and a collaborative spirit. Join to contribute to a dynamic team committed to exceptional service and continuous improvement, while thriving in a supportive and innovative environment.

Benefits

Inclusive work environment

Career development opportunities

Supportive benefits package

Qualifications

• Skillful execution of administrative activities with high attention to detail.
• Experience with virtual meeting platforms such as Zoom and Google Hangouts.
• Strong verbal and written communication skills and ability to communicate clearly.

Responsibilities

• Manage day-to-day schedules for the executive.
• Coordinate internal and external meetings.
• Book domestic and international travel as needed.

Skills

Attention to detail

Teamwork skills

Relationship management

Communication skills

Project Coordination

Tools

Google Suite

Zoom

Salesforce

Slack

Tableau

Job description

*To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.*Job CategoryCorporate FunctionsJob Details****About Salesforce****Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn’t a buzzword — it’s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.**Role Description:** We are looking for an Executive Assistant to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team. **Your impact:** *Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.* **Core Responsibilities:*** Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.* Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.* Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.* Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.* Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.* Assist with food orders, luncheon planning, and planning of other business related meetings as requested.* Other administrative and project duties as requested.**Minimum Requirements:*** Skillful execution of administrative activities, with high attention to detail, organization and process.* Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.* Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.* Strong relationship management skills, ability to build a personal network throughout the company.* Project Coordination experience needed at an intermediate complexity.* Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.* Experience partnering with senior management in a fast paced, innovative environment.* Experience working with/in large administrative teams.* Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.**Additional Desired Skills/Traits*** Customer centric orientation.* Agility and flexibility in response to changing priorities and needs.* Proven ability to manage projects, work under pressure and consistently make deadlines.* Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.* Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.* Have the ability to handle confidential material with the utmost discretion.* Ensure communications are clear, thorough, and specific, with attention to follow-through.Unleash Your PotentialWhen you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and *be your best*, and our AI agents accelerate your impact so you can *do your best*. Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future — but to redefine what’s possible — for yourself, for AI, and the world.AccommodationsIf you require assistance due to a disability applying for open positions please submit a request via this .We are a recognised Disability Confident member under the UK Government Disability Confident employer scheme. We are committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role. Applicants are welcome to opt-in to the interview scheme as part of the application process. If you would like to apply under the scheme, please click the link to the Accommodations Request Form above and scroll to the UK Disability Confident Scheme section within the form.Posting StatementAny employee or potential employee will be assessed on the basis of merit, competence and qualifications – without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.### ### ### ### ### ### ### ###