Exams Administrator

Moulton College; Northampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A UK educational institution is seeking an Exams Administrator to manage exam registrations and ensure compliance with awarding body regulations. This role requires strong administrative skills, attention to detail, and excellent communication abilities. The Exams Administrator will maintain accurate records and respond to queries from students and staff. The position offers a supportive team environment and various benefits, including annual leave and pension scheme eligibility.

Benefits

33 days' annual leave

Local Government Pension Scheme

Discounted on-site gym membership

Cycle to Work Scheme

Free onsite parking

Qualifications

• Experience working in an administrative or exams-related role.
• Ability to adapt to changing priorities.
• Strong working knowledge of awarding body regulations.

Responsibilities

• Process exam registrations, entries, claims, results, and certificates accurately.
• Maintain up-to-date and accurate student exam records.
• Manage exam concession files and respond to exam-related enquiries.

Skills

Administrative experience

Strong IT skills

Excellent communication skills

Organisational skills

Proactive approach

Education

GCSE Maths and English (grade C or above)

Tools

Microsoft Office applications

Job description

Job Overview

Closing date: Sunday 25 January 2026 at 5:00pm.

Join our Exams team as an Exams Administrator and help ensure our examinations are delivered smoothly, fairly and in line with awarding body regulations.

This is an excellent opportunity for someone who enjoys detailed administration, values service excellence, and takes pride in delivering a professional, student‑focused service.

As an Exams Administrator, you’ll be part of a supportive team providing a high‑quality service to both staff and students. You’ll be responsible for the accurate processing of exam entries and records, maintaining compliance with awarding body regulations, and ensuring students receive clear, timely information throughout the examination process.

Interviews for this role will be taking place on Wednesday 4 February 2026.

Responsibilities

• Process exam registrations, entries, claims, results and certificates accurately and on time.


• Maintain up‑to‑date and accurate student exam records on the College MIS.


• Manage exam concession files and ensure appropriate evidence is in place.


• Respond professionally to exam‑related enquiries from students and staff.


• Support the organisation and delivery of major exam sessions, including invigilator planning.


• Maintain a strong working knowledge of awarding body regulations and deadlines.


• Ensure all processes meet internal standards and external compliance requirements.

Qualifications

• GCSE Maths and English (grade C or above, or equivalent).


• Experience working in an administrative or exams‑related role.


• Strong IT skills, including Microsoft Office applications.


• Excellent communication and organisational skills.


• A proactive, “can‑do” approach and the ability to adapt to changing priorities.

Experience within a further or higher education setting is desirable, but not essential.

Benefits

• 33 days’ annual leave, including 8 bank holidays **


• A maximum of 5 College closure days **


• Eligibility to join the Local Government Pension Scheme (a defined benefit pension scheme with an employer contribution of 20%).


• Enhanced Maternity & Paternity Benefits *


• High Street Discounts scheme with access to discounts at a host of retailers.


• Opportunity for annual volunteering day *


• Commitment to Continuing Professional Development of Moulton College employees.


• Access to 24/7 Support Line for employees and close family household members.


• A focused and committed Wellbeing group at the forefront of positive initiatives.


• Discounted on‑site Gym membership available.


• Discounted nursery fees.


• Free onsite parking.


• Cycle to Work Scheme *


• Online payslips.

(* Subject to conditions / ** Pro rata for part time)

Application Process

All successful applicants will be required to undergo a range of checks in line with Keeping Children Safe In Education, including an enhanced background check conducted by the Disclosure & Barring Service prior to employment commencing.

To apply for this role, please download the college application form, complete and return via email to [e-mail]; these are located on the College website at https://www.moulton.ac.uk/work; alternatively email [e-mail] to request an application pack.

Please upload your completed application form.

By submitting this application form you agree to our terms.

Equal Opportunities

The College is an equal opportunities employer and positively encourages applications from all sections of the community. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff to share this commitment.

Additional Information

Applications may be reviewed and shortlisted upon receipt. Please apply early to avoid disappointment.