Event Project Coordinator

Institute of Project Management; Fleet; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading meetings and events agency is seeking an Event Project Coordinator in Fleet, UK. This entry-level role focuses on housing and delegate management for client events, requiring strong attention to detail and time management skills. The role is hybrid, with two days in the office. Key responsibilities include managing project deliverables, client communication, and onsite service delivery. The company offers flexible working and growth opportunities, making it an exciting environment for new professionals.

Benefits

Flexible Working

Room to Grow

Diverse work locations

Comprehensive healthcare

Qualifications

• Experience in housing contracting or project management for hotel reservations.
• Strong skills in managing databases and registration platforms.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Manage housing and delegate management projects for clients.
• Prepare reports by extracting data from systems.
• Deliver onsite housing services and ensure client expectations are met.

Skills

Attention to detail

Time management

Strong communication

Adaptability to changing circumstances

Tools

Cvent database

Job description

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

We are currently recruiting an Event Project Coordinator an entry level role, to support our housing and delegate management team working on a client dedicated account for a global management consulting firm. This role will sit within this team under the team manager to deliver all housing and delegate management needs for our client’s events. As an integral part of this team, you will be responsible for management of attendees to the clients’ events including accommodation and general registration management.

You will have experience of working in either housing contracting or experience of project management for hotel reservations and/or delegate registrations. You will also be comfortable working with databases / registration platforms in order to extract and interrogate data. You will have strong attention to detail and time management skills.

Sound like you? Read on!

• Manage and be accountable for a specific housing & delegate management related projects for a dedicated client, ensuring full understanding of the overall project and first-class delivery in a structured and timely manner, ensuring the client expectations are met at all times
• Ensure that all project elements function effectively and offer a professional service to both internal and external clients
• Prepare regular reports and documentation in providing status updates from extracting data from the relevant systems
• Contribute accommodation and delegate management expertise to the creation and implementation of Statements of Work (SoWs) – including demonstration of clear understanding of Client’s requirements, accurately agree the specifics of accommodation deliverables, services to be provided, costs, hotel contract timelines/issues and resource parameters
• Manage or assist in the smooth delivery of onsite housing and delegate management services including preparation of on-site housing and delegate management systems and documents, ensuring that the client expectations are met at all time (both in the UK and overseas)
• Have the ability to work well under pressure and to tight deadlines while prioritising your workload and being able to adopt to ever changing circumstances
• Building and maintaining strong working relationships with your team and the client
• Smooth running and day to day management of events, including management of the project email inboxes
• Communicating with team members and the client in a calm, proactive and collaborative way
• High level of accuracy and attention to detail while displaying a professional attitude at all times
• Experience and knowledge of hotel contracts and / or experience in project management for hotel reservations or delegate registrations

You Might Also Have

Previous experience of using Cvent database or other registration platforms

You Should Know

This role can be a hybrid role that requires 2 days a week in our Fleet office, also open to UK Remote

Our standard working hours are 9:00am - 5:30pm with an hour break

You must have the ability to travel within the UK and overseas

How To Apply

Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.