Event Marketing Executive

Xelix; City of London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A fast-paced AI-based SaaS company in London is seeking an Event Marketing Executive. You will support and manage global events, drive campaigns, and create marketing materials. Ideal candidates have B2B marketing experience and strong communication skills. This full-time position offers a salary between £35,000 and £45,000, hybrid working, and additional benefits including annual leave and medical coverage.

Benefits

Competitive salary

27 days annual leave

Hybrid working

On-site gym

Employee discounts

Private medical and dental cover

Learning and development budget

Team socials and activities

Qualifications

• 1–2 years of marketing experience with B2B insight.
• Well-organized, detail-oriented, and a proactive communicator.
• Willingness to innovate and bring new ideas.

Responsibilities

• Support event logistics and communications for events.
• Manage cross-channel campaigns for key events.
• Create event-specific marketing materials.
• Provide reporting and feedback for future events.

Skills

B2B marketing knowledge

Strong copywriting

Effective communication

Proficiency in MS applications

Tools

HubSpot

Job description

About us

At Xelix, we work with some of the world’s largest companies to automate and strengthen their financial controls. Our AI solutions redefine how Accounts Payable teams operate - moving from manual processes to automated, intelligent workflows.

Xelix is a fast-paced scale-up - things move fast and expectations are high. We raised our Series B with Insight Partners in June 2025 and are expanding aggressively, whilst remaining profitable. We have over 100 talented people pulling together to achieve our goals. Everyone is trusted to take ownership, move fast and have a meaningful impact. We prioritise personal and professional growth, keep things fun & we love to celebrate a milestone together.

In this role you’ll grow, be challenged and help shape the future of Xelix. If you’re excited about building something special with us, we’d love to hear from you.

About the role

A key position within Xelix’s small but mighty marketing team; this is a very exciting opportunity for an ambitious marketer looking to develop their skills and help accelerate growth at a fast-moving AI‑based SaaS business.

Reporting to the Event Marketing Manager, the Event Marketing Executive role is hands‑on, fast‑paced and primarily events focused. You’ll play a key role in helping plan, organise and execute our global events programme, which is instrumental to Xelix’s growth.

What you'll be doing

• Event support – Support the Event Marketing Manager to deliver a world‑class events programme. Clear communication, attention to detail and excellent organisational skills are essential, including managing event logistics such as coordinating deliveries of stands, swag, materials and equipment. You’ll work across a variety of events, ensuring smooth operations for all:
  • Third‑party conference sponsorship
  • Xelix hosted (or co‑hosted) in‑person events (dinners, lunches, breakfasts, roundtables, workshops and roadshows)
  • Xelix hosted (or co‑hosted) virtual events (industry roundtables, customer user groups and masterclasses)
  • Xelix’s annual flagship event (Xelix Connect)
• Campaign Management and Demand Generation – Help drive awareness and engagement around key events by collaborating with various teams to deliver cross‑channel campaigns. Ensure each campaign is well‑timed and focused on capturing high‑quality leads that fit our Ideal Customer Profile (ICP) by utilising email, social media, direct mail and paid advertising as well as Sales, Customer Success and Partnerships channels.
• Content Marketing – Work with Content Marketing to create and coordinate event‑specific materials, including brochures, posters, speaker presentations, merchandise, competitions and giveaways to help increase engagement and maximise success. Produce event‑specific social media content, from writing captions to creating visuals to providing direction to onsite reps for capturing live content.
• Collaboration and enablement – Provide reporting support and gather thoughts, feedback and ideas to help improve future events. Track, manage and monitor event leads in HubSpot, ensuring they are correctly recorded and worked by the Sales team in line with internal SLAs.

What you’ll bring

We’re looking for a switched on, proactive and energetic person to help Xelix reach new heights. A collaborative, dynamic and super‑organised professional who’s passionate about delivering world‑class events and experiences, will get us very excited!

• 1‑2 years’ Marketing experience with a good understanding of B2B marketing
• Strong copywriting skills and email marketing experience
• A well‑organised, detail‑oriented and effective communicator
• Solution‑focused with a keen curiosity to test, learn and optimise
• Ability to get stuck in from day one and bring new ideas to the table
• Good proficiency in MS applications including Word, PowerPoint, Excel, Outlook and Teams

Big plus points

• Previous events and/or project management experience is advantageous
• Experience working with third‑party vendors
• Previous B2B SaaS role
• HubSpot expertise

What we offer in return

💰 Competitive salary of £35,000 to £45,000 depending on experience

🏝️ 27 days of annual leave (including 3 days Christmas closing) which increases up to 3 days based on tenure, with the option to roll over, buy or sell up to 3 days

🏡 Hybrid working with two days a week from our dog‑friendly Hoxton office

💪 On‑site gym and cycle to work scheme

🛍️ Employee discount at over 100 retailers

🏥 Comprehensive private medical & dental cover with Vitality

🍼 Enhanced parental leave pay

📚 Learning & development culture – £1,000 personal annual budget

🌍 We’re carbon‑neutral and are working towards ambitious carbon reduction goals

🎯 Lots of team socials & activities

☀️ Annual team retreat

Want to learn more?

• About us
• Xelix blog
• Xelix news
• Xelix glassdoor

We believe that people from diverse backgrounds, with different identities and experiences make our company and product better. No matter your background, we'd love to hear from you! And if you have a disability, please let us know if there's any way we can make the interview process better for you - we’re happy to accommodate!

If you're a recruiting agency - we have an existing list of agencies we work with if required and we are not currently planning on expanding the list. Neither the Talent team nor hiring managers or the Support team will respond to cold outreach.

This is a full‑time position, with standard working hours from 9:00 AM to 6:00 PM, Monday through Friday.

Interview Process

1. Introductory Call – A short Teams conversation with a Talent Partner to discuss your background and the opportunity.
2. Hiring Manager Interview – A 30–45 minute Teams meeting to explore your experience and fit for the team.
3. Technical Task or Presentation – A role‑relevant exercise to demonstrate your skills and approach.
4. Final On‑site Interview – An in‑person meeting with our senior leadership team and co‑founders at our office.

We strive to make the process clear, efficient, and respectful of your time.