Event Executive

emap Publishing Limited; Greater London; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

A leading media company in the UK is seeking an Event Executive to join their enthusiastic events operations team. The role involves managing budgets, delivering high-quality physical and virtual events, and maintaining key relationships with stakeholders. Ideal candidates should have event management experience and excellent communication skills. The position is based in London with a hybrid working model, providing a unique opportunity to engage in innovative event strategies and contribute to the success of various brand initiatives.

Benefits

25 days annual leave

Health plan

Pension scheme

Continuous learning & development opportunities

Cycle-to-work scheme

Qualifications

• Experience in managing P&L/Budgets for events.
• Ability to deliver high-quality virtual and hybrid events.
• Strong attention to detail.

Responsibilities

• Manage event budgets and ensure value for money.
• Provide outstanding customer service to stakeholders.
• Organize digital and print collateral for events.

Skills

Event experience

Excellent communication

Project management skills

Stakeholder management

Education

Educated to degree level or equivalent

Tools

Microsoft Office

Job description

• Business: emap
• Brands: Nursing Times, Construction News, Local Government Chronicle, New Civil Engineer, Ground Engineering
• Base Location: Fleet Street, City of London/Hybrid ( 3 days in office)
• Employment Type: Full time, Permanent
• Salary: £26,000 DOE + 20% Bonus

emap has a long and rich heritage of being the custodian of a portfolio of world‑class media brands. We produce content that informs and progresses some of the largest and most respected businesses within the fastest moving and most influential sectors in the UK.

Overall Purpose of the Role:

As an Event Executive you are part of an enthusiastic and busy event operations team running conferences, exhibitions, bespoke business events, award ceremonies, and virtual/hybrid events throughout the year. Your role is key to the successful execution of our events portfolio.

You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail to deliver industry-leading physical and virtual events.

Your aim is to produce commercially successful events that create quality business engagement for clients, enhancing and strengthening products and brands involved.

emap brands rely on high quality events, and close relationships with the industries they operate within. As an Event Executive your role is at the forefront of those relationships, both internally and externally. This is a collaborative role which is both fast‑paced and challenging while also being social.

Key responsibilities:

• Management of P&L/Budgets for individual events with a focus on value for money and maximising contribution to the wider business
• Providing outstanding customer service to all event stakeholders via written and verbal communication
• Working with the Event Manager and wider team to ensure projects remain on‑track and schedules/timelines are updated regularly. Delivering high‑quality virtual and hybrid events on‑time and within budget
• Contributing to the development of our virtual and hybrid event strategy
• Performing all the administrative tasks associated with events
• Organising digital and print collateral for the event, working with design agencies where relevant
• Ensuring all event content is brand‑aligned and meets guidelines
• Building strong relationships with suppliers including AV teams, venues, entertainers, etc negotiating to ensure the best value is achieved
• Proof‑reading content throughout the event process
• Identifying areas for growth and future opportunities for the brands
• Analysing year on year performance and leading or participating in event debrief discussions, identifying future trends or improvements
• Leading internal communication on event targets and numbers, both in terms of delegates and financials
• Manage and maintain data in a responsible way in accordance with GDPR and internal data processing procedure
• Collate customer feedback identifying areas for improvement
• Building cross functional relationships with internal stakeholders to support the success of the event and/or brand
• Fulfil sponsorship deliverables with attention to detail to maximise return on investment
• Responsibility for all on‑site activity including the management of:
• Registration process including badging
• Attendee management
• Table planning for lunches/dinners/roundtable discussions/award ceremonies

Skills and Experience:

• Educated to degree level or equivalent, preferred but not essential.
• Event experience, or participation in an event management work placement.
• Corporate / B2B events experience advantageous.
• Skills in developing virtual event offerings, including webinars, podcasts, whitepapers.
• Experience using finance systems or events websites desirable.
• Intermediate IT skills essential and should include knowledge of Microsoft Office suite of products.
• Excellent communication skills both in written and verbal with a strong attention to detail.
• Strong interpersonal, and stakeholder management skills.
• Knowledge in one of the brand industries/target audiences is desirable (Nursing, Local Government, Construction, Civil Engineering, Geotechnical Engineering)

Core competencies:

• A Strategic thinker with excellent planning, and organisational skill.
• The ability to work well under pressure in a fast‑paced environment while meeting multiple deadlines.
• Analytical with a good understanding of finance, profit and loss statements and budgets.
• Able to read and interpret data affectively.
• Takes a creative approach to every‑day challenges.
• Enthusiasm and willingness to change and innovate processes.

Personal Attributes:

• Curious and proactive: willing to try something new and innovate and encourage this in others.
• Resourceful with the ability to work well autonomously.
• Passionate for events: creating meaningful experiences for our attendees and long‑lasting sustainable futures for our brands.
• Environmentally aware: supports emap’s objective of continuing to adapt our events to be more sustainable.
• Punctual.
• Calm and professional under pressure.
• Has a positive and creative mindset.

What we offer

Learning & Development:

At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever‑changing demands of the workplace, we provide an environment that fosters continuous development for our employees.

Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviours to excel in their job roles, contributing to achieving our organizational objectives.

To support our employees’ career development, we have designed specialized programs, as well as other stand‑alone role‑specific and generic courses, under the emap academy.

Benefits:emap is part of Metropolis Group. Together we are committed to providing a happy and healthy place to work, so we offer fantastic benefits and perks to our employees.

• 25 days of annual leave, with the option to buy or sell additional days. Pro‑rata for part‑time employees.
• One additional day of leave per year- Celebration Day
• Health plan
• Life assurance
• Private virtual GP access
• Seasonal flu jabs available at the office
• Continuous learning & development opportunities
• In‑house Excellence Awards and other innovation projects
• Cycle‑to‑work scheme
• Discounted gym memberships
• Retail discount vouchers
• Rail season ticket loans
• Pension scheme
• One paid volunteer day per year
• Annual Summer & Winter Celebrations
• Work from home during August
• Income protection and more

Privacy: Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept. You can see our privacy policy at www.metropolis.co.uk/privacy.

Diversity and Inclusion: We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status.

How to apply:Please submit your CV and covering letter. Due to the volume of applications, we receive, we are unable to give individual feedback at the application stage, however if you are successfully shortlisted you will be contacted within 10 working days of your application.