Purchase Order Supervisor

TheOutnet Limited; Greater London; On-site; GBP 80,000 - GBP 100,000; Full time

Job summary

A luxury fashion retailer in Greater London is seeking an experienced Purchase Order Supervisor. This hands-on role includes supervising day-to-day purchase order and accounts payable activities, ensuring timely and accurate supplier payments. The ideal candidate will have over 5 years of experience in finance operations, a strong understanding of purchase order processes, and an ambition to achieve a recognised accounting qualification. This position offers the chance to contribute significantly during a critical period of transformation.

Qualifications

• 5+ years of experience in Accounts Payable or Finance Operations.
• Ambition to progress toward a recognised accounting qualification.
• Strong understanding of purchase order processes.

Responsibilities

• Supervise end-to-end accounts payable and purchase order processes.
• Ensure accurate processing of supplier invoices and payments.
• Manage cash flow forecasts and deliver timely financial reporting.

Skills

Accounts Payable

Financial Reporting

Purchase Order Management

Relationship Management

Education

Part-qualified or QBE

Job description

THE OUTNET is the online destination for luxury fashion from previous seasons. Since 2009, it has showcased style that lasts by offering past-season womenswear and menswear, including exclusive capsules, from world-leading designer brands. With a strong focus on extending the life of luxury, THE OUTNET delivers a curated edit of exceptional fashion at up to 70% off, combining timeless style with a more responsible approach to retail.

As THE OUTNET continues its journey, we are seeking an experienced Purchase Order Supervisor to support the establishment of robust financial processes during a critical period of transformation.

This is a hands-on role with responsibility for supervising day-to-day purchase order and accounts payable activity, ensuring supplier payments are accurate, timely, and well-controlled. You will play a key role in embedding internal controls, supporting ERP implementation, and maintaining strong relationships with suppliers and internal stakeholders.

Key Responsibilities

Accounts Payable & Purchase Order Management

• Supervise end-to-end accounts payable and purchase order processes
• Ensure accurate processing of supplier invoices, credit notes, and payments
• Act as a key point of contact for suppliers regarding payment-related queries
• Manage tax compliance requirements, working with external advisors where appropriate
• Manage payments for merchandise vendors, freight forwarders, warehouses, marketing platforms, and technology providers

Reconciliations & Controls

• Perform and review supplier statement reconciliations and balance sheet reconciliations
• Support month-end close activities relating to accounts payable and accruals
• Participate in ERP system implementation

Cash Flow & Reporting

• Support with short- and medium-term cash flow forecasts
• Deliver accurate and timely financial reporting to support business decision-making

The Type of Person We Are Looking For

• 5+ years of experience in Accounts Payable or Finance Operations
• Part‑qualified or QBE, with an ambition to progressing toward a recognised accounting qualification
• Strong understanding of purchase order processes