Fleet Administrator

Mesh-AI Limited; Beaconsfield; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A prominent automotive retailer in the UK is seeking a Fleet Administrator to support their used fleet and buyback operations. The role is based in Beaconsfield and focuses on administration, communication, and coordination with teams and partners. Ideal candidates should have administrative experience, strong Excel skills, and attention to detail. The company offers a competitive salary, structured career progression, and a variety of core benefits including enhanced family leave and health services.

Benefits

Competitive salary

Generous annual leave

Enhanced family leave

Discounted technology purchases

Eyecare vouchers

24/7 GP services

Dental insurance

Critical illness cover

Access to flexible life assurance

Discounted gym memberships

Travel insurance

Exclusive retail discounts

Qualifications

• Previous administrative experience, ideally in fleet or automotive environments.
• Strong Excel and numerical skills are essential.
• High attention to detail and excellent organizational skills.

Responsibilities

• Support used fleet and buyback operations with accurate administration.
• Administer vehicle sales from invoicing to release.
• Coordinate defleet activities including inspections and collections.
• Liaise with internal and external partners to resolve queries.

Skills

Administering fleet operations

Strong Excel skills

High attention to detail

Clear communication

Organizational skills

Job description

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Job Title: Fleet Administrator
Location: Beaconsfield
Hours: Monday to Friday 9am-5:30pm
Contract: Full-time, Permanent

We are looking for a well‑organised Fleet Administrator to support used fleet and buyback operations from our Beaconsfield office. This role focuses on accurate administration, strong communication and effective coordination with internal teams and external partners.

The Role: You will provide administrative support across vehicle sales and defleet activity, ensuring key processes are completed accurately and within agreed timescales.

Key Responsibilities:

Administer used fleet and buyback vehicle sales from invoicing through to release

Confirm receipt of buyer payments and update fleet systems accordingly

Coordinate defleet activity, including inspections, collections and vehicle returns

Liaise with buyers, internal departments and external agencies to resolve queries

Maintain oversight of traffic and parking contraventions and related administration

Produce and distribute routine reports and provide general administrative support

Skills and Experience Required:

Previous administrative experience, ideally within fleet or automotive environments

Strong Excel skills and good numerical understanding

High attention to detail and strong organisational skills

Professional telephone manner and clear communication skills

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments
• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user‑friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection
• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.