Fleet Administrator

Mesh-AI Limited; Preston; On-site; GBP 26,000; Full time

Job summary

A leading automotive retailer is looking for a Fleet Administrator in Preston to support the Sales department with administrative tasks. The role offers a competitive salary of £25,500 per annum and is vital for maintaining the accuracy of stock records and processing vehicle documents. Responsibilities include liaising with departments, managing sales invoices, and ensuring all documentation is securely filed. This position presents a great opportunity to kick-start an automotive career with a respected brand.

Benefits

Competitive salary

Generous annual leave

Enhanced family leave

Discounted gym memberships

Dental insurance

Qualifications

• Highly organised and dynamic individual for administrative support.
• Ability to maintain stock records accurately.
• Knowledgeable about vehicle documents and processes.

Responsibilities

• Liaising with departments to update stock records.
• Maintaining vehicle document accuracy and security.
• Creating sales invoices promptly.

Skills

Organisational skills

Attention to detail

Communication

Job description

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Preston Volkswagen

Position: Permanent Full Time - Monday to Friday 08.30am to 17.30pm

Salary: £25,500 per annum

We are looking for a highly organised and dynamic individual to join our team as a Fleet Administrator at Preston Volkswagen in order to support and provide an exceptional administrative experience to our team of Sales Executives. Your hours of work would be Monday to Friday 08:30 - 17:30.This is an excellent opportunity to kick start your automotive career while also reaping the benefits of working for a leading brand.

Our Fleet Administrators support the day to day running of our Sales departments with a high level of accuracy. They are knowledgeable and capable of working at pace while providing a first class level of service

Responsibilities

• Liaising with all relevant departments to add newly purchased vehicles to our stock records quickly and without error
• Maintaining stock records ensuring they are accurate and up to date
• Ensuring we have all the correct vehicle documents (V5, MOT history, Service history etc.) and that they are recorded and filed securely
• Taxing all sold vehicles prior to customer delivery
• Creating sales invoices promptly following a sale, ensuring that all the information matches the customer order form
• Checking the vehicle sales documents and ensuring we have received payment before releasing the vehicle to the customer

Core Benefits

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments
• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection
• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application is successful, we will conduct relevant employment checks prior to your commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.