Education Administrator (multiple posts)

University College London; Greater London; Hybrid; GBP 36,000 - 42,000; Full time

Job summary

A major educational institution in London seeks proactive Education Administrators to support their undergraduate and postgraduate programs. This hybrid role requires strong organizational and communication skills, with responsibilities ranging from admissions to liaising with academic staff. Candidates should be flexible and detail-oriented, contributing to various educational activities and providing responsive support to students. The position offers 41 days of holiday, pension scheme, and other benefits.

Benefits

41 Days holiday

Cycle to work scheme

On-site gym

Employee assistance programme

Qualifications

• Proactive individual with strong organizational skills and an excellent eye for detail.
• Confident in both independent and collaborative work.
• Strong communication skills are essential.

Responsibilities

• Support admissions, enrolment, and timetabling.
• Assist in person assessments and exam boards.
• Liaison with academics, external stakeholders, and wider UCL.
• Respond to student and staff queries.
• Contribute to wider activities across the Programme and EASE Team.

Skills

Organizational skills

Communication skills

Detail-oriented

Problem-solving

Job description

Ref Number B02-09663 Professional Expertise Teaching, Teaching Support and Examination Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Full time Salary £36,433-£41,833 Contract Type Permanent Working Type Hybrid Available for Secondment No Closing Date 12-Jan-2026

About us

The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of four areas: Clinical, Programmes, Research, and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.

About the role

We are recruiting for multiple full-time positions.

We’re looking for brilliant and proactive Education Administrators to support the administration and delivery of Undergraduate and Postgraduate Programmes across the Faculty of Life Sciences. This is a fantastic opportunity for applicants who are keen to develop their skills and build a rewarding career within the new FLS Education Administration and Student Experience (EASE) team.

We’re looking for organised and student-focused individuals to support our undergraduate and postgraduate programmes within the Faculty of Life Sciences. You’ll play a key role in managing the academic cycle, from induction and timetabling to assessments and exam boards, while providing responsive support to students and staff. You’ll work closely with academic leads to ensure smooth programme delivery and may also contribute to student engagement activities such as socials, field trips, and open days. There’s also scope to support improvement projects using Excel and Power Apps, and to collaborate across the wider team when needed. If you’re proactive, detail‑oriented, and passionate about supporting students, we’d love to hear from you!

Key Responsibilities

• Supporting admissions, enrolment, and timetabling

• Supporting in person assessments and exam boards

• Liaison with academics, external stakeholders and wider UCL

• Responding to student and staff queries

• Contribute to wider activities across the Programme and EASE Team and support other programmes as needed

Working Arrangements

This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student‑facing activities, when increased on‑campus presence will be required.

We will consider applications to work on a part‑time, flexible and job share basis wherever possible.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities.

You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.

About you

You’re a proactive, solutions‑focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.

What we offer

• A job description and person specification can be accessed at the bottom of this page.
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the FLS HR Team at [e-mail].
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit ucl.ac.uk/ways-of-working to find out more.

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

On‑site gym

Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Attached documents are available under links. Clicking a document link will initialize its download.