Events Assistant

Willow Foundation; Welwyn Garden City; Hybrid; GBP 40,000 - GBP 60,000; Part time

Job summary

A national charity supporting young adults seeks a volunteer to assist with event administration. The role involves providing guest management support, updating databases, and conducting event-related research. Applicants should have good administration and IT skills. The commitment is ideally at least 5 hours per week, with flexible support options. Join a passionate team dedicated to creating special memories for seriously ill young adults across the UK.

Benefits

Job satisfaction

Fun and enthusiastic team

Full training and support

Out-of-pocket expenses

Qualifications

• Enthusiastic and committed individual with good administration and IT skills.
• Available for at least 5 hours per week on regular days.

Responsibilities

• Provide guest management support.
• Enter guest information into the database.
• Update database post-event with relevant details.
• Assist with auction fulfilment.
• Support the Event Manager with event-related tasks.
• Conduct event-related research.

Skills

Administration skills

IT skills

Job description

Willow is the only national charity working with seriously ill young adults aged 16 to 40 to fulfil uplifting and unforgettable Special Days.

We are looking for an enthusiastic volunteer with good administration and IT skills. You will be a vital support to the Events team, helping us to deliver a calendar of sporting, community and high-profile events, ultimately raising vital funds to deliver our services.

What’s involved?

Working closely with the Major Events team to ensure the seamless execution of events. Responsibilities include but are not limited to:

• Providing guest management support, e.g. assisting the Event Officer with guest inquiries and requests
• Entering guest information into the database
• Updating the database post-event with details such as raffle ticket sales, pledge cards, and auction contracts
• Assisting with auction fulfilment following the event
• Supporting the Event Manager with various event-related tasks as needed in the lead up to and following events.
• Carrying out research related to our events whether this be for the procurement of items, or to see what events and activities other charities are up to.

How long and how often?

We are ideally seeking an ongoing commitment of at least 5 hours per week. We would be looking for regular support on either a Tuesday or Thursday, when the Major Events team is in the office.

What can you expect from us?

• Job satisfaction knowing that your input creates special memories for seriously ill 16-40 year olds across the UK.
• Being part of a fun and enthusiastic team.
• Full training and support in all aspects of the role.
• Reasonable out-of-pocket expenses.

Location –

Willow, Gate House, Fretherne Road, Welwyn Garden City, Herts, AL8 6NS (option to work remotely and out of standard office hours)