Accounts Assistant

Production Guild; Glasgow; Hybrid; GBP 40,000 - GBP 60,000; Full time

Job summary

A Small Media Enterprise in Glasgow is seeking an individual to provide accounting support within the Film & TV set construction industry. You will manage subcontractor and supplier invoices, ensure matching to timesheets and POs, and handle invoice queries in collaboration with project managers. Ideal candidates should have strong attention to detail and experience with Excel and Xero Accounting systems. Join a friendly team of dedicated professionals.

Qualifications

• Good attention to detail.
• Ability to follow orders and processes.
• Knowledge of Excel.

Responsibilities

• Ensure subcontractor invoices match timesheets and supplier invoices match purchase orders.
• Process and manage all subcontractor and supplier invoices.
• Deal with invoice queries promptly by liaising with project managers.
• Ensure all purchase invoices are authorised.
• Request and process credit notes from suppliers.
• Reconcile supplier statements with the accounting system prior to payment.
• Process subcontractor and supplier payments weekly.
• Reconcile subcontractor/supplier invoices with Project Cost Analysis.
• Process monthly company credit card expenses.

Skills

Attention to detail

Following orders and processes

Knowledge of Excel

Experience with Xero Accounting system

Experience in construction industry (Film/TV)

Job description

Overview

To provide accounting support to a SME (Small Media Enterprise) within the Film & Television set construction industry. We are a small team of enthusiastic, diligent, and friendly individuals.

Responsibilities

• Ensure subcontractor invoices match to timesheets and supplier invoices match to PO (purchase orders).
• Process and manage all subcontractors and supplier invoices.
• Deal with invoice queries, promptly, by liaising with project managers.
• Ensure all purchase invoices are authorised.
• Request and process credit notes from supplier.
• Ensure that supplier statements are reconciled with the accounting system prior to payment.
• Process subcontractors and supplier payments on a weekly basis.
• Reconcile subcontractor/supplier invoices with Project Cost Analysis.
• Process monthly company credit card expenses by allocating them correctly to the right nominal account and project.
• To perform any other ad hoc, reasonable task at the request of the manager.

Skills and Knowledge

• Good attention to detail.
• Be able to follow orders and processes.
• Knowledge of Excel.
• Work experience with Xero Accounting system is an advantage.
• Experience in construction within the Film/TV would be ideal.