Accounts Payable Supervisor

HF Holidays Limited; Borehamwood; Hybrid; GBP 33,000 - GBP 37,000; Full time

Job summary

A well-established holiday company in Borehamwood is seeking an Accounts Payable Supervisor to manage the full accounts payable process, including invoice receipt and supplier queries. The successful candidate will possess strong analytical skills and proficiency in Microsoft Office. Responsibilities include overseeing payment authorisations across multiple currencies and implementing process improvements. This role offers a competitive salary and benefits including hybrid work options and generous holiday allowance.

Benefits

33 Days Holiday pro rata

Pension Contributions

Volunteer Day

Group Life Assurance

Cinema Discounts

Online Shopping Discounts

Cycle to work Scheme

Discounted Gym Membership

Virtual GP

Health & Wellbeing Support

Exclusive discounts on holidays

Annual familiarization visit

Qualifications

• Recent experience within a hotel or food & beverage business or a similar high-volume environment.
• High proficiency in Microsoft Office, especially Excel and Word.
• Experience in managing accounts payable processes.

Responsibilities

• Manage the entire accounts payable process, ensuring accuracy and timely resolution.
• Oversee payment authorisations in multiple currencies.
• Produce monthly aged creditor analysis with supporting commentary.
• Support period-end, year-end, and audit requirements.
• Implement process improvements across invoice processing.

Skills

Analytical skills

Attention to detail

Microsoft Office proficiency

Communication skills

Innovative mindset

Tools

Access Financials

Procure Wizard

Job description

Accounts Payable Supervisor

Location: Borehamwood / Hybrid

Contract: Permanent - Full Time – 37.5 hours per week

Salary: £33,000 - £37,000 per year (Depending on experience)

Job Benefits: 33 Days Holiday pro rata inclusive of bank holidays | Pension Contributions | Volunteer Day | Group Life Assurance | Cinema Discounts | Online Shopping Discounts | Cycle to work Scheme | Discounted Gym Membership | Virtual GP | Health & Wellbeing Support 24/7 Helplines with access to trained counsellors| Exclusive discounts on our holidays for you, your friends and family | Annual familiarization visit at any of our country houses for you and your family

About the Role

Accounts Payable Supervisor will manage the entire accounts payable process, from invoice receipt to payment completion, ensuring accuracy and timely resolution of supplier queries. You will oversee payment authorisation in multiple currencies, maintain financial controls, and prepare monthly reports to support decision-making. In addition, you are responsible for AP system management and implementing process improvements. This role also involves collaborating with the finance team and supporting audits and period-end activities.

Key Responsibilities

• Oversee invoice processing and ensure the satisfactory resolution of invoice queries.
• Check and authorise supplier payment runs in all applicable currencies.
• Produce a monthly aged creditor analysis with supporting commentary.
• Provide support and assistance with period end, year end and audit requirements.
• System & process ownership – AP inbox, Lightyear, PO system, Procure Wizard (including passing on communications from self-managed suppliers e.g., price increases and account issues, chasing houses on invoicing issues, and managing invoice stages to completion) and Recurring costs bible.
• Identify and implement process improvements across invoice processing, query handling, and supplier management.
• Undertake ad hoc tasks as required to support the wider finance team.

What are we looking for?

We are looking for these essential skills:

• Recent experience within a hotel or Food & Beverage business (or similarly high-volume supplier environment).
• Strong analytical skills and attention to detail.
• Highly proficient in Microsoft Office, especially Excel and Word.
• Excellent communication skills with the confidence to challenge and resolve issues constructively.
• Experience using Access Financials is preferable as well as Procure Wizard.
• Innovative mindset: understands “how and why” things are done and seeks to improve them.

About HF Holidays

HF Holidays are a B Corp Certified British heritage brand with over 110 years of experience organising walking holidays in the UK, Europe, and beyond. We’ve been leading the way since 1913 and offer over 260 carefully curated guided and self-guided walking tours on six continents and in 40 destinations worldwide. Run as a co-operative, we put people at the heart of everything we do and are proud to be part of a community with a shared passion for the great outdoors. Friendship, fun, fresh air, and the feelgood factor have always been our guiding principles. Our 500-strong team are based remotely, at our Head Office in Hertfordshire and across our 16 country houses located in some of the UK’s best-loved national parks and National Landscapes.