Fleet Coordinator

John F Hunt Power; Fleet; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A reputable logistics company in England is seeking a Fleet Administrator to manage vehicle records ensuring compliance with DVSA and operational standards. The role involves maintaining driver records, scheduling maintenance, and generating performance reports. The ideal candidate should be a confident self-starter with excellent communication skills, capable of prioritising issues effectively and working under pressure. This position offers opportunities for personal development and a focus on quality management.

Benefits

25 days holiday allowance + bank holidays

Opportunities for personal development

Qualifications

• Confident self-starter capable of forging relationships.
• Ability to prioritise issues and communicate effectively.
• Knowledge of UK transport regulations is beneficial.

Responsibilities

• Maintain up-to-date vehicle records including MOTs and inspections.
• Ensure compliance with DVSA and operator licence requirements.
• Support onboarding of new drivers with induction documentation.

Skills

Excellent communication skills

Self-starter

Attention to detail

IT literate

Job description

In this pivotal role for the business, the successful candidate will work directly alongside our Transport Managers, helping to manage our fleet of vehicles.

Your role will focus on effective fleet administration to ensure legal and operational compliance in order maintain the company’s O-Licence requirements.

This is a key administrative role ensuring safe, and compliant movement of our vehicles across the UK.

Duties

• Fleet administration
  • Maintain up-to-date records for all vehicles, including MOTs, inspections, and services.
  • Schedule regular maintenance and liaise with external workshops.
  • Monitor and record vehicle defects, arranging prompt repairs, and reducing VOR downtime.
• Compliance
  • Ensure full compliance with DVSA, Driver Hours, Working Time Directive, and Operator Licence requirements.
  • Upload and monitor tachograph dataawon (including driver cards and vehicle units).
  • Assist in preparing for audits, inspections, and internal reviews
• Driver administration
  • Maintain accurate driver records, including licences, CPCs, medicals, and training, fuel cards etc.
  • Support onboarding of new drivers with induction documentation
• Book and plan maintenance, maintaining the company planners and platforms.
• Monitor and review the daily vehicle checking system for HGVs through Trukaart and LGVs through TN360 portals.
• Generate reports on vehicle performance, driver infringements, fuel usage, and service schedules.
• Support incident reporting, including accidents or breakdowns.
• Help where required for company accreditations, driver training, LOLER training etc.
• To use the company Intranet (SharePoint) as the primary document management system.
• Adherence to the John F Hunt Integrated Management Systems, including Health and Safety, Environmental, and Quality, and all associated policies, standards, procedures, and records.
• Willingness to take on Ad hoc duties as required by the business, with the potential requirement for travel to other depots.

Desired Skills & Experience

• Confident self-starter with excellent communication skills capable of forging relationships across all levels of the business and with customers and suppliers.
• The ability to prioritise issues as and when they arise, deal with them effectively and communicate with relevant parties where required.
• Some basic transport knowledge or experience of a transport/logistics role beneficial, but not essential as training will be provided.
• Knowledge or the willingness to obtain knowledge of UK transport regulations (including HGV compliance).
• High attention to detail and organisational ability.
• Positive attitude towards Health magazines and Quality.
• IT literate, with experience in using paperless delivery/collection systems.

Why John F Hunt Power?

• 25 days holiday allowance + bank holidays
• Focus on personal development with opportunity for growth in a brand-new role for the business.