Senior Executive Assistant

Gloucestershire Hospitals; Cheltenham; Hybrid; GBP 40,000 - GBP 50,000; Full time

Job summary

A healthcare organization in Cheltenham is seeking a Senior Executive Assistant to provide high-level support to their leadership team. The successful candidate will manage complex diaries, prepare board documents, and ensure efficient operations within the Executive Admin function. Key skills include exceptional organizational abilities, discretion, and experience supporting senior leaders. This role offers a dynamic working environment where your contributions will make a real impact.

Qualifications

• Proven experience supporting senior leaders at executive level.
• Exceptional organisational, communication, and minute-taking skills.
• Confidentiality and data security awareness.

Responsibilities

• Provide executive-level support to the Chair and Managing Director.
• Manage complex diaries, meetings, travel, and briefing materials.
• Prepare and transcribe board and governance documentation.
• Coordinate governance processes and follow-ups.
• Supervise and develop the Executive Admin Team.

Skills

Organisational skills

Communication skills

Minute-taking skills

Discretion

Leadership skills

Job description

📄Please note: this role is not on Agenda for Change terms & conditions

Are you an exceptional Executive Assistant who thrives at the heart of leadership?

Do you love bringing order to complexity, handling sensitive matters with absolute discretion, and being the calm, trusted presence senior leaders rely on?

Gloucestershire Managed Services (GMS) is seeking an experienced Senior Executive Assistant to provide confidential, executive-level support to the Chair, Managing Director and Directors.

This is a highly trusted, complex role at the centre of the organisation. You’ll manage senior diaries and meetings, prepare board and governance documentation, handle sensitive communications, and coordinate executive administration across the wider leadership team, while helping to shape and develop a high-performing Executive Admin function.

🗂️ What you’ll be doing

• Executive-level support to the Chair and Managing Director
• Managing complex diaries, meetings, travel and briefing materials
• Preparing and transcribing Board, SLT and SMT minutes and papers
• Coordinating governance processes, trackers and follow-ups
• Supervising and developing the Executive Admin Team
• Driving consistent, high-quality admin systems across GMS
• Proven experience supporting senior leaders at executive level
• Exceptional organisational, communication and minute-taking skills
• Absolute discretion and confidence handling sensitive matters
• Proactive, flexible and hands-on leadership style
• Sound understanding of governance, confidentiality and data security

Experience in the NHS or public sector is a plus — but not essential.

👉Apply now for a senior EA role where your expertise genuinely makes an impact.

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