Billing Assistant

Howard Kennedy LLP; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading law firm in London seeks a Billing Assistant to join their collaborative team. The successful candidate will handle the complete billing cycle, ensuring compliance with SRA Accounts Rules while processing bills and credit notes. Strong knowledge of 3E and excellent organizational skills are essential. This role involves assisting fee earners with time transfers and adjustments, generating financial reports, and resolving any billing issues. Competitive benefits include annual holiday and health insurance.

Benefits

25 days annual holiday

Permanent Health Insurance

Life Assurance

Interest-free Season Ticket Loan

Pension Scheme

Staff Introductory Scheme

Employee Assistance Programme

Qualifications

• Previous experience in a similar billing role, ideally within a law firm or a professional services environment.
• Strong working knowledge of 3E.
• Excellent organisational and time management skills.
• Strong communication skills, confidence engaging with all levels.
• High level of accuracy and attention to detail with financial data.
• Proficiency with Microsoft Office, particularly Excel.
• A proactive and solutions-focused approach.
• A team-oriented mindset.

Responsibilities

• Process bills and credit notes daily, ensuring compliance with SRA Accounts Rules.
• Manage the end to end billing cycle, billing accurately and on time.
• Send bills according to the firm's billing process.
• Act as a contact for billing related queries.
• Produce matter summaries and financial information as requested.
• Assist fee earners with time transfers and billing adjustments.
• Generate and distribute monthly statements.
• Work closely with Credit Control to resolve billing issues.

Job description

We have an excellent opportunity for a proactive and detail focused Billing Assistant to join our friendly and collaborative Billing Team. This role is central to ensuring the smooth and accurate processing of the firm’s billing function, supporting both our lawyers and the wider finance team.

Role responsibility

• Process bills and credit notes daily in 3E, ensuring compliance with the Solicitors Regulation Authority (SRA) Accounts Rules and internal firm policies.
• Manage the end to end billing cycle, ensuring matters are billed accurately and on time.
• Send bills in accordance with the firm’s centralised billing process, ensuring correct formats, narratives, and authorisations.
• Act as a first point of contact for billing related queries from fee earners, PAs, and other internal stakeholders.
• Produce matter summaries, time narratives, WIP reports, draft bills, and other financial information as requested.
• Assist fee earners and PAs with time transfers, write offs and any other billing adjustments.
• Generate and distribute monthly statements from ARCS.
• Work closely with the Credit Control team to resolve outstanding billing issues and support cashflow management.
• Assist in testing and implementation of future 3E updates or finance system enhancements.
• Support the finance team with ad hoc administrative and project work as required.

About you

Ideally you will be able to demonstrate;

• Previous experience in a similar billing role, ideally within a law firm or a professional services environment.
• Strong working knowledge of 3E.
• Excellent organisational and time management skills, with the ability to manage your own workload, particularly around key deadlines such as month end and year end.
• Strong communication skills, with confidence engaging with individuals at all levels, both internal and external.
• High level of accuracy and attention to detail, particularly when dealing with financial data and compliance requirements.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn new systems quickly.
• A proactive and solutions focused approach.
• A team oriented mindset, with the willingness to support others during busy periods.
• A professional and customer focused attitude.
• Ability to remain calm and organised, even when working to deadlines.

At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients.

We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.

We understand that every candidate’s needs are different If there’s anything we can do to make your application journey more comfortable— whether for interviews, assessments, or onboarding—please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you.

Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.

• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

About us

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.