Personal Assistant

Linklaters; Greater London; Hybrid; GBP 35,000 - GBP 45,000; Full time

Job summary

A leading global law firm in London seeks an experienced Personal Assistant to support a group of Partners. The role involves managing diaries, client interactions, billing, and business development activities. The ideal candidate has over 3 years of PA experience, strong MS Office skills, and thrives in a high-paced environment. A supportive hybrid working model and competitive benefits are part of the offer.

Benefits

Private Medical Insurance

Free in-house fitness centre

Pension and flexible savings options

Emergency family care

Additional holiday/birthday leave

Qualifications

• At least 3 years of experience as a Personal Assistant or Secretary, ideally in a legal or professional services setting.
• Confidence in dealing with senior stakeholders and clients.
• Ability to prioritise effectively and stay calm under pressure.

Responsibilities

• Provide end-to-end PA and administrative support including document work and billing.
• Manage complex diaries and inboxes, anticipating priorities.
• Act as a first point of contact for clients and stakeholders.

Skills

Organisational skills

Communication skills

Discretion

Proactive mindset

Attention to detail

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Personal Assistant page is loaded## Personal Assistantlocations: Londonposted on: Posted Todayjob requisition id: R00014693Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices.Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.**About the role:**We’re looking for an experienced Personal Assistant to provide a highly proactive, trusted, and client‑focused service to a group of Partners and Counsel within one of our London practice groups. This is a role for someone who enjoys building close working relationships, exercising sound judgement, and operating with impact in a fast‑paced, high‑performing environment.With a lower ratio of principals than a traditional secretarial role, you’ll have the opportunity to embed yourself in your fee‑earners’ practices, anticipate requirements, and take real ownership of how they work day to day. You’ll be a key point of contact internally and externally, supporting everything from diary and inbox management through to billing, business development activity, and client interactions.Your role will include:* Providing end‑to‑end PA and administrative support, including document work, matter management, billing and expenses* Proactively managing complex diaries and inboxes, anticipating priorities and preparing fee‑earners for meetings, travel and deadlines* Acting as a first point of contact for clients and stakeholders, responding confidently and professionally on behalf of your fee‑earners* Coordinating internal and external meetings, preparing and circulating materials, taking minutes and following up actions where required* Supporting business development and marketing activity, including pitch production and event coordination* Playing an active role in the billing process, working closely with Revenue Management and reducing administrative burden for fee‑earners* Managing travel arrangements and ensuring everything is in place ahead of client meetings and trips* Working collaboratively with other PAs, Secretaries and Administrative Assistants in line with our “one team” approach* Identifying opportunities to improve processes and ways of working, and contributing to continuous improvement across the teamThis is a varied and trusted role where confidentiality, accuracy and judgement are paramount, and where your contribution genuinely enables others to perform at their best.**What we're ideally looking for:**We’re keen to hear from a confident, organised and service‑driven PA who enjoys being one step ahead and thrives in a professional services environment.Ideally, you’ll bring:* At least 3 years’ experience working as a Personal Assistant or Secretary, ideally within a legal or professional services setting* Strong MS Office skills, including Outlook, Word, Excel and PowerPoint, with confidence using systems and an interest in new ways of working* Excellent organisational and self‑management skills, with the ability to prioritise effectively and stay calm under pressure* A proactive, client‑service mindset – adaptable, responsive and comfortable using initiative and judgement* Polished communication skills, with the confidence to interact with senior stakeholders and clients at all levels* Meticulous attention to detail and a strong sense of professionalism and discretion* High levels of integrity and an appreciation of the confidential nature of the work* Resilience and flexibility, with the willingness to adapt your working day when urgent priorities arise* A collaborative approach and the ability to support and guide more junior team members where neededIf you enjoy being a trusted partner to senior professionals, take pride in delivering a seamless service, and like working as part of a high‑performing team, this role offers real breadth, exposure and the opportunity to make a visible impact.**What's on offer:****This role is based at the Linklaters London office with a hybrid working model available.****Our benefits:**Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:**Health & Wellbeing*** Private Medical Insurance* Free in-house fitness centre and subsidised health club memberships* Free onsite GP service and periodic health assessments**Finance*** Pension and flexible savings options* Income protection and life assurance* Mortgage advice and will-writing services**Family & Lifestyle*** Electric car and cycle to work schemes* Emergency family care* Additional holiday/birthday leave* Maternity/paternity/shared parental leave* Travel insurance and season ticket loan* Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)**If you think this role would suit you, please click apply below. We look forward to hearing from you!****Technical Skills**This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.**Application Policy**Applications and CVs (direct or via agency) are **only** accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and **not** the partners, practices or stakeholders ([e-mail] for **legal roles**[e-mail] for **business team roles**).**This is the place where talent meets opportunity and where passion meets purpose.**At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients.Having the vision to see things differently and the determination to deliver excellence, every time. That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team.With second to none training and support, this is the place where you meet your future.**This is Linklaters.**In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion,