Senior Accounts Payable Officer

Iglu; Greater London; Hybrid; GBP 80,000 - GBP 100,000; Full time

Job summary

A leading online travel agency in Greater London is seeking a Senior Finance professional to manage supplier statements and payment processes. In this role, you'll validate transactions, troubleshoot issues, and ensure compliance with payment terms. The ideal candidate has experience in a high-volume finance environment, proficiency in Excel, and strong organization skills. The role offers hybrid working options and various employee benefits, making it an excellent opportunity for career development within a dynamic team.

Benefits

Hybrid working options

Discounted travel offers for family and friends

Gym discounts at all major chains across the UK

Mental Health and Wellbeing Support

Electric Vehicle Scheme

24/7 Online GP Service

Life Assurance for all

Bi-annual Company Get Togethers

Qualifications

• Experience within a high-volume finance department ideally within Travel.
• Proficiency in Excel to an intermediate standard at least.
• Skilled in planning, organisation and prioritising workload efficiently.

Responsibilities

• Matching supplier statements in PAYWISE for accuracy.
• Approving transactions and authorising payments.
• Managing supplier and internal queries.

Skills

Experience within a high-volume finance department ideally within Travel

Proficiency in Excel to an intermediate standard

Planning and organisation skills

People Management experience

Job description

Role Purpose:

This is an exciting opportunity to join the Finance team of a successful online travel agency specialising in Ski and Cruise holidays. Through our award-winning brands Iglu Cruise, Planet Cruise and Iglu Ski, we provide expert service and exceptional holidays to locations around the world.

The AP matching team is responsible for checking the integrity of all supplier statements received by Iglu and matching this data to our booking system. This is an integral part of the Finance function, with responsibility for matching all data uploaded to our PAYWISE system and building key relationships with our suppliers.

In this senior role you will authorise and validate all matching, troubleshoot issues with our auto-match functionality and approve statements for payment release by the Transactional Finance Manager.

Key Responsibilities:

Matching

• Matching Supplier Statements in PAYWISE – Cruise/Ski/Ancillaries.
• Matching Enett (Virtual Credit Card) Statements in PAYWISE.
• Identify issues on our booking system and classify internal actions required.
• Responsibility for ensuring all payments made to suppliers are correct and that we’ve checked bookings subject to low deposits.
• Sending out remittances once payments are approved.
• Raising supplier payments in Bankline. Ensuring we adhere to all supplier payment terms.
• Responsible for all Supplier Queries received via email.
• Responsible for all Internal Queries received via email / GChat.
• Escalation of queries to other departments in the business.

Approving

• Quality control of the Internal Actions assigned to bookings in Paywise for accuracy and feedback to the wider team and other departments. Troubleshoot errors to prevent them happening.
• Approval of all matching submitted by the Accounts Payable Assistants.
• Completeness of transactions and adherence to deadline.
• Reconciliation stage in Paywise. Matching payments to the Bank rec.
• Authorisation of payments.

Skills and Experience:

• Experience within a high-volume finance department ideally within Travel.
• Proficiency in Excel to an intermediate standard at least.
• Skilled in planning, organisation and prioritising workload efficiently.
• People Management experience is a plus.

Behavioural Role Fit:

• Proactive and self-motivated and a strong communicator.
• Team Player.
• Quick learner with enthusiasm and a ‘can-do’ attitude.
• Cool and calm demeanour and someone who is used to a busy demanding environment and managing tight deadlines.

Key Performance Indicators:

• Ensure all suppliers are paid in accordance with payment terms. Regular check-ins with the team.
• Ensure even distribution of workload throughout the team + cover for annual leave and illness.
• Foster a collaborative and productive environment to meet performance targets and deadlines (yourself and the team).

Why Join Iglu?

Iglu.com is the UK’s largest specialist ski and cruise travel agency, we pride ourselves on our first-hand knowledge of the unique packages and holiday experiences we offer.

• Hybrid working options, you must be based in the UK
• Discounted travel offers for family and friends
• Gym discounts at all major chains across the UK
• Mental Health and Wellbeing Support
• Electric Vehicle Scheme
• 24/7 Online GP Service
• Life Assurance for all
• Help shape the culture of Iglu by getting involved in our Charity or Social Committee
• Bi-annual Company Get Togethers

This role is full time- normal working hours are 9am- 5.30pm.