Accounts Payable Administrator

Kick It Out; Greater London, Tamworth; Hybrid; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading sports organization in Greater London is seeking an Accounts Payable Administrator for a 6-month fixed-term contract. The role includes processing invoices, managing payments, and supporting supplier relationships within a dynamic finance team. Ideal candidates should possess strong organisational and communication skills, alongside Excel proficiency. Offering flexible hybrid working and competitive benefits, this position is perfect for someone looking to advance their finance career in sports administration.

Benefits

Access to event day tickets at Wembley Stadium

Free nutritious lunches

Free private medical cover

Contributory pension scheme

Volunteer and additional leave days

Hybrid working model

Qualifications

• Experience in managing workload effectively.
• Experience in delivering excellent customer service via phone and email.
• Ability to build strong relationships internally and externally.
• Proficient communication skills, both written and verbal.
• Extensive experience with Excel and data manipulation.
• Strong organisational and prioritisation skills.

Responsibilities

• Process invoices and manage payments using Proactis and Microsoft Dynamics.
• Ensure timely authorization and recording of payments.
• Handle supplier reconciliations and maintain accurate records.
• Provide support to the team and build strong stakeholder relationships.
• Comply with health and safety standards.

Skills

Managing workload and prioritising

Customer service experience

Building and maintaining strong relationships

Excellent written communication skills

Excellent oral communication skills

Extensive experience in Excel

Proficient in Microsoft Office

Strong organisational skills

Tools

Microsoft Dynamics Great Plains

Proactis

Job description

The FA are excited to be searching for an Accounts Payable Administrator to join our Finance division on a 6-month fixed-term contract.

The purpose of the role is to support the Accounts Payable Supervisor and wider Accounts Payable team, being a key member ensuring all BAU functions are performed in a timely and appropriate manner.

What will you be doing?

• Process invoices via the FA's Purchase to Pay system (Proactis.)
• Manual posting of invoices and payment schedules outside Proactis into the general ledger (Microsoft Dynamics Great Plains), where appropriate, ensuring invoices are correctly authorised, e.g. prize fund payments.
• Ensure all other payments outside of the standard payment runs, e.g. emergency payments, are appropriately authorised and recorded in the system.
• Preparation of the cheque/BACS payment run on a twice-monthly basis for all group companies.
• Responsibility for specific suppliers in the AP ledger ensuring:
  • No duplicate or inactive suppliers are included in the ledger
  • Supplier reconciliations are performed in accordance with the agreed schedule
  • Understand and resolve old outstanding balances
  • Ensure changes to supplier information are updated in the general ledger on a timely basis
• Provide advice and support to the business and suppliers to resolve issues or to provide training as appropriate and in a timely manner
• Ensure all compliance requirements are met, including specific supplier terms, etc.
• Escalate issues/concerns to the AP Supervisor in a timely manner as appropriate.
• Support the AP Supervisor and other members of the team as appropriate.
• Build and maintain relationships with key stakeholders, including business divisions, other finance teams (Accounts Receivable, Financial Accounting, Commercial Finance, Tax), IT, etc.
• Identify areas for improvement in existing processes and controls.
• Executes additional tasks as required in order to meet FA Group's changing priorities.
• Comply with all company policies and procedures to ensure the highest standards of health, safety, and well-being can be maintained.
• As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What are we looking for?

Essential for the role:

• Managing workload and prioritising.
• Customer service experience - phone and email.
• Building and maintaining strong relationships both internally and with external organisations.
• Excellent written and oral communication skills.
• Extensive experience in Excel and manipulation of data.
• Proficient skills in Microsoft Office.
• Strong organisational and prioritisation skills.

Beneficial to have:

• Experience of using general ledgers e.g. Microsoft Dynamics Great Plains.
• Experience of using purchase to pay systems e.g. Proactis.

What's in it for you?

We are committed to ensuring everyone can flourish in their roles, to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football. We are also delighted to offer a world-class, Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high‑performing England teams and leaders.

Benefits include:

• Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season, encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.
• Free, nutritious lunches, at Wembley Stadium and St. George's Park.
• Free private medical cover.
• A contributory pension scheme.
• An additional 'Thank You' days leave, volunteering days as well as 25 days annual leave (based on a full‑time, permanent contract.)
• A hybrid working model which offers greater flexibility.

We are a diverse workplace, aspiring to represent football across the country. The Football Association actively promotes inclusion and diversity, encouraging you to be the best version of yourself at work.

We welcome applications from everyone and are proud to be an equal opportunities employer. If you have any particular requirements in respect of the recruitment or interview process, please mention this during your application.

As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.