Administrative Team Leader

Cardiff Council; Cardiff; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A local government organization in Cardiff is seeking a skilled Administrative Team Leader for their Occupational Health Service. This full-time temporary role involves managing the administrative provision, ensuring service delivery quality, and compliance with regulations. Candidates should have extensive experience in office environments, strong organizational capabilities, and IT proficiency, especially in Microsoft Packages and databases. The role is office-based with a commitment to high-quality administrative support for the health service team.

Qualifications

• Skilled senior administrator with experience in a busy office environment.
• Experience leading a team and providing administrative support.
• Proficiency in managing workloads to meet service targets.

Responsibilities

• Ensure accurate processing of Occupational Health accounts and recharges.
• Prepare management information and performance indicators.
• Ensure compliance with statutory inspections and monitoring.

Skills

Organizational skills

IT proficiency (Microsoft Packages, Sharepoint)

Ability to manage high volumes of work

Tools

Databases

Job description

The Occupational Health Service (OHS) consists of a multi-disciplinary team with a professional range of medical, health and psychological services. By providing advice and guidance on health-related matters, the OHS supports the Council in its statutory duty as the employer to protect the health and welfare of its employees. OHS provides the following benefits:

• Independent, impartial advice to management and employees on the effects of work on health.
• Pre-employment Health Assessments.
• Driver Assessments.
• Recommendations on appropriate reasonable adjustments within the workplace to help staff to remain in work.
• Appropriate health surveillance to fulfil statutory requirements, e.g. Hand Arm Vibration assessments, audiometry, respiratory testing.
• Improve the attendance and performance of the workforce by assisting in the management of sickness absence.
• Advice and assessment of eligibility for ill health retirement (IHR) and medical redeployment.

About the job

The purpose of this full-time role is to assist in managing and improving the Occupational Health administrative provision, ensuring quality of service delivery and raising standards. The Administrative Team Leader will report to the Occupational Health Manager.

The successful candidate will have responsibility for :

• Ensuring the Occupational Health accounts and recharges across the Council are processed accurately.
• Responsible for the preparation of management information and performance indicators. It is therefore essential that the successful candidate is able to demonstrate a good level of numeracy, proven organisational skills and logical approach to tasks.
• To ensure the building is compliant with all statutory inspections and monitoring arrangements. Along with day-to-day responsibility for management of the building.
• The successful candidate will have responsibility for ensuring that medical confidentiality is adhered to at all times and that medical records are correctly stored in accordance with GDPR regulations and the Nursing and Midwifery Council (NMC) Guidelines.

What We Are Looking For From You

You will be a skilled senior administrator with experience of working in a busy office environment, leading a team and be committed to providing high quality administrative support to the OHS Clinicians and the wider workforce.

You will have experience of managing high volumes of work and have the ability to prioritise varying tasks and workload, to align with service targets and deadlines within specified timeframes. You will be competent in use of IT, including Microsoft Packages and Sharepoint and have experience in the use of databases.

Additional information

This post is temporary until 31/03/2027.

Internal candidates who wish to apply for this position on a secondment basis must obtain approval prior to application using Form SEC1 (4.C.081). Requests may only be approved by the relevant Director/ Assistant Director/ Chief Officer or senior nominated officer graded no lower than OM2 or in the case of schools based staff the Headteacher / Governing Body.

Due to the nature of OHS, the role is office-based at Occupational Health Service, Radyr Court, Radyr Place, Mynachdy, Cardiff CF14 3HP.

This vacancy is suitable for post share.

We welcome applications in both English and Welsh. Applications received in Welsh will not be treated less favourably than English applications.

For more information, or to have an informal discussion about the role, please contact Bethan Joynson, Acting Occupational Health Manager. Telephone: [phone].

We understand you might use AI and other resources for your application; however, please ensure all information you provide is factually accurate, truthful, original and does not include ideas or work that is not your own.

Please note the Council does not accept CV’s. When completing the supporting information section of your application, please ensure you refer to the below located on our website:

Important information you need read in order to complete your application:-

Job Category Admin / Clerical

Department HR People Services

Working Pattern/Contract Type Full Time Temporary