G2 Admin Assistant (Minute Taker)

South Lanarkshire Council; Hamilton; On-site; GBP 28,000 - GBP 29,000; Full time

Job summary

A local government authority in Hamilton is seeking an Administrative Assistant to join their Health and Social Care Performance and Support Service Team. The role involves minute-taking during meetings and coordinating with various stakeholders. Candidates must possess excellent communication skills and relevant administrative experience. This is a full-time permanent position offering competitive salary and benefits including enrollment in a pension scheme and up to 33 days of annual leave.

Benefits

Local government pension scheme

33 days annual leave

Public holiday entitlement

Flexible working policies

Employee Discounts

Cycle to Work Scheme

Qualifications

• Demonstrable experience in minute taking and record keeping.
• Ability to manage competing demands and tight deadlines.
• Experience in liaising with internal and external stakeholders.

Responsibilities

• Manage minute taking during internal meetings.
• Coordinate and distribute minutes of Child Protection meetings.
• Update electronic systems and registers related to care plans.

Skills

Excellent keyboard skills

Oral communication skills

Written communication skills

Experience in a busy office environment

Education

Relevant administrative qualification

Job description

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

InternalapplicantsMUSTapply viaOpportunity Marketplace. Please ensure you complete yourSKILLS and QUALIFICATIONSvia“Me”tab/tile on Fusion or by clicking on the application link in the section of the application form titled“REVIEW SKILLS AND QUALIFICATIONS”.

ACTUAL CLOSING DATE: Applications must be received by22 February 2026 at 11:59pm

Location: Hamilton (Brandon Gate)
Hours: 2 x 35hrs per week permanent, 1 x 17.5hrs per week temporary
Work Pattern: permanent - Monday to Thursday 8.45am - 16.45pm, Friday 8.45am - 16.15pm, temporary - Monday, Tuesday, alternate Wednesday
Salary / Hourly Rate: 35hrs£28,340 - £28,742, 17.5hrs £14,170 - £14,371

We have an existing opportunity to Join our South Lanarkshire Health and Social Care Performance and Support Service Team.

This is a rewarding role which gives you opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery.

You would be part of a successful well established minute taking service. As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minute of meetings which includeChild Protection, Adult Support and Protection etc.You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user.You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.

We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communications skills. Have previously had the opportunity to take records of meetings.

Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.

Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales? Yes/No

Would you consider your communications skills both oral and written to be excellent? Yes/No

Have you previously had the opportunity to take records of meetings? Yes/No

Application Questions

Performing

Please study the Job Profile and provide examples of your work, or other activities with demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.

Working with others

South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.

Flexible

Within administration we work to numerous statutory timescales and deadlines.Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.

Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?

If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.

Please Apply online -All correspondence will be via your email address

Preferred candidates identified after theselection eventprocess will be required to assist the recruitment team, if need be, toensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunitiesand Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community.

We are a Disability Confident Scheme Employer and guarantee to interview all disabled applicants who meet the essential criteria of the person specification job description.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans & Service leavers are guaranteed an interview who meet the essential criteria of the person specification job description.

As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
• Employee Discounts – including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM.

To be considered for this vacancy you must complete the application form. All CV submissions will be disregarded.