Legal Secretary

Linklaters; Greater London; Hybrid; GBP 40,000 - GBP 60,000; Part time

Job summary

A leading global law firm in London is seeking a highly organized Legal Secretary for a part-time role to support Principals and manage a busy workload. This position offers a consistent work pattern with opportunities to handle diverse legal tasks, including diary management, document production, and billing support. Ideal candidates will bring substantial experience in a professional setting and be proficient in Microsoft Office tools. A commitment to confidentiality and collaboration is essential. Join us for a rewarding career at a renowned firm.

Benefits

Private Medical Insurance

Free onsite GP service

Pension options

Electric car scheme

Additional holiday/birthday leave

Qualifications

• Experience as a Legal Secretary or similar role in a professional services environment.
• Ability to manage multiple priorities and conflicting deadlines.
• Experience supporting billing processes and maintaining financial hygiene.

Responsibilities

• Provide dedicated secretarial support to designated Principals.
• Manage complex diaries across time zones and coordinate travel arrangements.
• Produce and amend legal documents while maintaining confidentiality.

Skills

Organizational skills

Confidentiality

Diary management

Proactive communication

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

**Technical Skills**This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.**Application Policy**Applications and CVs (direct or via agency) are **only** accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and **not** the partners, practices or stakeholders ([e-mail] for **legal roles**[e-mail] for **business team roles**).Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices.Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.**About the role:**This role follows a **regular part‑time working pattern** of:* **Every other Wednesday*** **Every Thursday*** **Every Friday**It offers a great opportunity for someone seeking high‑quality legal work alongside a consistent and predictable schedule.As a Legal Secretary, you will play a key role in the smooth running of a busy legal practice. You will act as a trusted point of contact for Principals, clients and colleagues, managing a varied workload that spans diary management, document production, billing support and client administration. Working in a fast‑paced, professional environment, you’ll anticipate needs, stay one step ahead and help ensure matters are delivered efficiently and to a high standard.You’ll be part of a collaborative secretarial community, working closely with other Legal Secretaries and business services teams, while maintaining a strong sense of ownership for your Principals and their work.Key aspects of the role include:* Providing dedicated secretarial support to designated Principals* Managing complex diaries, meetings and conference calls, often across time zones* Proactively monitoring emails and acting as a gatekeeper where appropriate* Coordinating travel arrangements and preparing itineraries and documentation* Producing, amending and formatting legal documents, presentations and spreadsheets* Managing client information and confidential data with discretion and accuracy* Supporting billing and financial processes, including: + matter opening and engagement documentation + fee updates and reporting + monthly WIP reviews and coordination of bills + debtor follow‑up and payment monitoring* Acting as a professional point of contact for clients, internal teams and external suppliers* Supporting events, meetings and ad‑hoc projects as needed**What we're ideally looking for:**We’re looking for a confident and experienced Legal Secretary who brings excellent organisational skills, sound judgement and a calm, professional approach to their work, and who is comfortable working **part‑time to a fixed weekly pattern**.Ideally, you will have:* Substantial experience as a **Legal Secretary, PA or Secretary** in a legal or professional services environment* A proven ability to manage multiple priorities and conflicting deadlines* Strong diary management skills and attention to detail* Experience supporting billing processes and maintaining good financial hygiene* Confidence handling sensitive and confidential informationYou are also likely to recognise yourself in the following:* Friendly, approachable and professional in your manner* Calm and resilient, particularly when under pressure* Proactive and organised, with a strong sense of ownership* An excellent communicator, comfortable dealing with senior stakeholders and clients* A team player who enjoys collaborating with colleagues while working independently* Commercially aware, with a good understanding of client serviceFrom a systems and skills perspective, you will:* Be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook* Have strong document formatting and typing skills* Be comfortable learning and using firmwide systems and tools**What's on offer:****This role is based at the Linklaters London office with a hybrid working model available.****Our benefits:**Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:**Health & Wellbeing*** Private Medical Insurance* Free in-house fitness centre and subsidised health club memberships* Free onsite GP service and periodic health assessments**Finance*** Pension and flexible savings options* Income protection and life assurance* Mortgage advice and will-writing services**Family & Lifestyle*** Electric car and cycle to work schemes* Emergency family care* Additional holiday/birthday leave* Maternity/paternity/shared parental leave* Travel insurance and season ticket loan* Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)**If you think this role would suit you, please click apply below. We look forward to hearing from you!**We are looking for an experienced and highly organised **Legal Secretary** to provide high‑quality, proactive support to our Principals in London on a **part‑time basis**.**This is the place where talent meets opportunity and where passion meets purpose.**At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients.Having the vision to see things differently and the determination to deliver excellence, every time. That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team.With second to none training and support, this is the place where you meet your future.**This is Linklaters.**In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an