Document Controller

Costain; United Kingdom; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading infrastructure solutions company in the UK is looking for a Junior Document Controller to support document management for a crucial nuclear decommissioning project. The role involves administrative support, ensuring compliance with document control processes, and liaising with project teams. The ideal candidate is detail-oriented, proficient in MS Office, and able to obtain CTC level security clearance. This opportunity is perfect for someone seeking growth in a dynamic environment.

Qualifications

• Proficient in MS Office including Word, Excel, and PowerPoint.
• Self-motivated with strong analytical and interpersonal skills.
• Experience in document control processes and compliance.

Responsibilities

• Provide administrative support to the Strategic Spares Manager.
• Maintain document flow and ensure compliance with procedures.
• Manage filing systems for strategic spares documents.
• Generate reports and maintain records for audit trails.

Job description

Job Description

We are offering a unique opportunity to join the EDF Project Controls Resource Framework, supporting the groundbreaking defueling and decommissioning of the UK’s Advanced Gas‑cooled Reactor (AGR) nuclear power stations. This first‑of‑its‑kind initiative presents an exciting challenge for professionals looking to contribute to a nationally significant project.

As a Junior Document Controller, you will provide essential document control and administrative support to the Strategic Spares Team. Your role will involve implementing and maintaining document management systems, ensuring accurate distribution of documentation, and supporting compliance with EDF Energy’s standards and procedures. You will work closely with internal and external stakeholders to maintain strong communication and collaboration, helping to ensure the smooth flow of information across the project. This position is ideal for someone detail‑oriented, proactive, and eager to grow within a dynamic and high‑impact environment.

Please note potential candidates for this role must be able to obtain and retain CTC (Counter Terrorist Check) level security clearance to be considered for this position. (Minimum 3 years residence in UK).

Responsibilities

• Provide an administrative support service to the Strategic Spares Manager.
• Application of document control processes and maintaining the flow of documents and important information within the team.
• Provision of advice and information to ensure team members are compliant with the document management system, processes and procedures with respect to the control, storage and retrieval of information.
• Maintain issue and distribute controlled copies of information, keeping up to date records of all information and ensuring that it is available to the team.
• As required by the Project Managers, logging of incoming and outgoing documents and producing and issuing document transmittals to provide an auditable trail for all documentation produced by the team and third parties using the company procedures and systems.
• Ensuring correct referencing of documents.
• Establishing and maintaining files and computerized indexes for strategic spares documents. Generate electronic/hardcopy reports as needed by the team.
• As required uploading/downloading, copying and printing of incoming and outgoing project documents and drawings.
• Liaison with the team, the centre/station document centre and the drawing office with respect to queries regarding issue of information and document storage.
• Check information on documents for conformance with status and format in accordance with procedures.
• Assisting Project Managers in maintaining a compliant and organised document filing structure in electronic format.
• Preparation of project documentation at close out of projects and documentation for archive, in either hard copy or electronic format as required.

Essential Qualifications

• MS Office skills and well versed in the preparation of reports and information using packages such as Word, Excel and PowerPoint.
• High level of numeracy and analytical skills.Self‑motivated with good interpersonal skills working in a team environment.
• Exhibits awareness of the level of interaction required with the project team function to support the successful delivery of projects.

Desirable

• Previous experience of Document Control role.
• Relevant experience in Project Controls and/or Project Delivery, preferably in a highly regulated environment.
• Familiarity with project documentation management in engineering or construction environments.
• Basic knowledge of quality assurance and compliance processes.
• Awareness of nuclear industry protocols or regulated environments (advantageous but not essential).

About Us

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue‑chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future‑shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website: https://www.gov.uk/government/collections/disability-confident-campaign