Depot Administrator - Bristol

GAP Group; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

An equipment hire company in Bristol seeks a Depot Administrator to manage workshop administration effectively. The role involves controlling purchasing, stock records, and maintenance scheduling while ensuring customer satisfaction. Ideal candidates have prior high-volume administration experience, strong supplier relationship skills, and a keen attention to detail. Opportunities for growth and benefits such as competitive salary, annual leave, and a contributory pension scheme are offered.

Benefits

Competitive salary and bonus scheme

Up to 25 days annual leave plus bank holidays

Contributory Pension Scheme

Health & Wellness programs

Qualifications

• Previous experience in a high-volume administration role, preferably in the hire/construction industry.
• Experience maintaining accurate records and using Smart Office is highly desirable.
• Ability to work effectively under pressure and maintain strong attention to detail.

Responsibilities

• Control all workshop administration including purchasing and stock control.
• Co-ordinate routine maintenance schedules and record all stock.
• Liaise with suppliers for the best possible price and service.

Skills

High-volume administration experience

Supplier relationship management

Customer-focused approach

Strong attention to detail

Exceptional organisational skills

Tools

Smart Office

Job description

Location

BS11 9QD

Contract hours

42.50

About the role

Our team is the best in the industry – is it time for you to join us?

The Role

Based in a fast‑paced depot, the Depot Administrator effectively and efficiently controls all workshop administration including purchasing, updating records and stock control to ensure we consistently provide a high‑quality service to our customers. As a Depot Administrator you will be working closely with the Workshop Foreman and Hiredesk Team to co‑ordinate routine maintenance schedules, recording all on/off hires and effective stock control of spares and fuels. You will also liaise with suppliers for the best possible price and service, whilst contacting customers regarding repairs and maintenance schedules.

About You

• Previous experience in a high‑volume administration role, preferably gained within the hire/construction industry
• Experience maintaining accurate records and using Smart Office is highly desirable
• Experience managing supplier relationships and negotiating price renewals
• A customer‑focused approach to work and delivering gold‑standard service
• Ability to work effectively under pressure and maintain strong attention to detail
• Exceptional organisational skills with the ability to prioritise workload effectively

About Us

GAP Hire Solutions has 10 divisions offering the hire of equipment throughout the UK. We're looking to recruit the best talent the industry has to offer to help us grow even further. As a GAP employee, you'll enjoy loads of benefits such as profit share, loyalty holidays, a staff social fund. Our in‑house Learning & Development Team are dedicated to giving you the skills you need to be your best and as a company we are always keen to promote internally.

Benefits include:

• Competitive salary and bonus scheme
• Up to 25 days annual leave plus bank holidays
• The option to buy up to 5 days additional leave
• Contributory Pension Scheme
• Life Assurance
• Employee Welfare Fund (Company‑funded social events)
• Cycle to Work Scheme
• Health & Wellness (Well‑being Hub, Employee Assistance Helpline, Annual Flu Jab)

So what next?

If you think you fit the profile we would love to hear from you! All you have to do is apply with your CV and complete our short application form and we can take it from there.

GAP GROUP IS AN EQUAL OPPORTUNITIES EMPLOYER