Contract Administrator

Dalkia Group; United Kingdom; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading facilities services provider is seeking a Talent Acquisition Manager. This role involves contract administration, supporting invoicing processes, and collaborating with managers to ensure effective financial and operational workflows. Candidates should have experience working in a facilities management environment and possess strong attention to detail. The position is full-time based on-site in Grays, offering a comprehensive benefits package including leave, pension contributions, and wellbeing programs.

Benefits

25 days annual leave plus Bank Holidays

Pension with matched contributions

Life Assurance

Private Medical Insurance

Flexible Benefits Scheme

Access to wellbeing programmes

Employee recognition programmes

Employee Referral bonus

Volunteering day

Qualifications

• Experience working as a Contract Administrator within an FM environment would be highly desirable.
• Strong attention to detail is essential.
• Experience with multiple stakeholders is highly desirable.

Responsibilities

• Carry out all administration to support client contract.
• Manage invoicing processes according to payment terms.
• Ensure records including timesheets are completed by teams.
• Support financial processes with Managers and Finance.

Skills

Contract Administration

Attention to detail

Excel

Microsoft Office Skills

Job description

Talent Acquisition Manager at Dalkia UK

We have a permanent opportunity here at Dalkia UK for a Contract Support role on one of our newly won accounts. This role will be based on site in Thurrock, Essex. You will be based on site 5 days a week.

Responsibilities

• Carrying out all administration to support the effective running of our client contract
• Carrying out invoicing processes in line with contractual payment terms
• Ensuring electronic and paper records, including timesheets are completed by the front line teams
• Working closely with Managers and Finance to support all financial processes relating to the contract and co‑ordinating any additional costs relating to suppliers or subcontractors
• Managing all queries from both internal and external customers through to conclusion
• Previous experience of undertaking basic financial support – invoicing/WIP/inputting timesheets and expenses
• Basic commercial awareness – working within SLA’s and KPI’s
• Microsoft Office IT Skills

Hours of Work

• Monday to Friday, 8am – 5pm 40 hours per week
• 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
• Pension with matched contributions between 6-8%
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend’
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters

Qualifications and Experience Required

• Experience working as a Contract Administrator within an FM environment would be highly desirable
• Excel and Microsoft experience
• Strong attention to detail
• Working with multiple stakeholders/reporting lines will be highly desirable

Equity, Diversity & Inclusion

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.

Referrals increase your chances of interviewing at Dalkia UK by 2x.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Facilities Services