Community Team Secretary/Administrator

NHS; York and North Yorkshire; On-site; GBP 25,000; Full time

Job summary

A reputable healthcare provider is looking for a Community Team Secretary/Administrator to provide vital administrative support to a child and adolescent mental health crisis team. Candidates should have relevant qualifications, experience in a clinical setting, and excellent IT skills. The role involves multitasking in a busy office environment and requires strong interpersonal skills. Starting salary is £24,937 pro rata with a generous benefits package, including NHS pension and annual leave.

Benefits

Generous NHS pension scheme

Annual leave package (27 days plus bank holidays)

Staff benefits and discounts

Qualifications

• Experience in a clinical environment as a secretary or administrator.
• Participation in service and quality improvement initiatives.
• Ability to manage petty cash and office supplies.

Responsibilities

• Provide administration support to clinical staff.
• Manage the team office in a busy environment.
• Coordinate meetings and associated duties.

Skills

Copy typing

Data entry

Organizational skills

Effective communication

Attention to detail

Education

Diploma/NVQ Level 3 in Business Administration

ITQ Level 2 or equivalent

GCSE in Maths and English grade C or above

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Tees Esk and Wear Valleys NHS Foundation Trust

Community Team Secretary/Administrator

The closing date is 18 January 2026

An exciting opportunity has arisen for a kind and experienced administrator to join our friendly child and adolescent mental health Crisis team based at either Cross Lane hospital in Scarborough, Foss Park Hospital in York, or The Orchards in Ripon.

NYY&S CAMHS Crisis and liaison service provides services and delivers care to children and young people in the locality who are experiencing mental health crisis.

As a member of the team you will work in the team office, alongside clinical colleagues, providing administration support to the clinical staff within the team. You will also have experience managing petty cash and ordering office supplies.

The office is an area of high activity, and no two days are the same. If you are looking for a new challenge, enjoy variety in your work and are looking to be part of a team striving to make a difference, we will welcome your application for this role.

You must have the Right to Work in the UK in order to be successfully appointed to this role. This role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Main duties of the job

This role is at the heart of the multi‑disciplinary team and is a pivotal role in the day‑to‑day operations. As part of the administration team you will work closely with clinicians, to ensure that they have everything they need to provide the best possible care to our service users.

We are looking for someone who feels comfortable multi‑tasking in a busy environment and that can prioritise their workload and work to deadlines. An individual with excellent understanding and experience of using IT software such as Microsoft Office will be used to maintain the trust systems and processes.

The successful candidate will have contact with service users, families and carers as well as members of the public, and will require excellent interpersonal skills and possess and uphold the trust values of Respect, Compassion and Responsibility.

About us

With a starting salary of £24,937 pro rata, per annum, a generous NHS pension scheme, a fantastic annual leave package (27 days annual leave plus bank holidays) and access to other NHS staff benefits and discounts, there are many development opportunities available, giving you the opportunity for career progression.

All staff have regular 1‑2‑1s, which provides lots of opportunity for discussion around achievements, challenges and aspirations.

Staff recognition is very important to us; we work closely with colleagues from across the Trust to support development, the staff voice, and to recognise teams and individuals through our Greatix and Star Award schemes.

We recognise that Administrators are professionals and are a valuable asset to our organisation. We understand that they have a key role in the support and delivery of our services and that their contribution helps us in achieving our aim of consistently providing safe and high quality care for our service users. The kind of care we would want for ourselves and for our loved ones.

Our organisation is on a ‘Journey to Change’ and as part of this journey, creating a great experience for our staff is one of three big goals. Ultimately, our aim is to be a proactive, responsible and mindful employer; recruiting, retaining and training our people, for the right roles, at the right time.

Job responsibilities

We believe the job description will give you a clear picture of the day‑to‑day duties and tasks. Please read this thoroughly and if you have any questions, please don’t hesitate to contact us – we’ll be happy to help.

To be successfully shortlisted for this position, please read the job description carefully, and use your application to demonstrate how your knowledge, experience and skills match the post requirements.

Due to the nature of the role it is essential that applicants are able to travel independently across the locality and have access to a suitable vehicle for business purposes. If necessary, adjustments can be considered in accordance with the Equality Act 2010.

Qualifications

• Diploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale).
• ITQ Level 2 or equivalent or willingness to work towards.
• Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above.

Experience

• Secretarial/administrative experience in a clinical environment.
• Experience of participation in service and quality improvement initiatives.
• Experience of training/supervising junior administrative staff.
• Experience of handling monies and working within financial guidelines.

Knowledge

• Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
• Comprehensive knowledge of Microsoft Office applications (Word, Excel and Outlook).
• Understanding of confidentiality and the associated legal and policy requirements.
• Working knowledge of medical/psychological terminology.

Skills

• Copy type and transcribe accurately from audiotape and/or shorthand, at a minimum speed of 50 wpm.
• Input data accurately and efficiently.
• Demonstrate good organisational and diary management skills, including coordination of meetings and associated duties.
• Communicate effectively in the English language and demonstrate both verbal and written comprehension skill.
• Maintain concentration and attention to detail whilst also dealing effectively with interruptions.
• Work on own initiative, prioritise work and consistently meet deadlines.
• Depending on the work area, supervise staff in a positive manner to facilitate delivery of an effective service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Tees Esk and Wear Valleys NHS Foundation Trust