Commercial Assistant - Eastbourne

Heringtons LLP; Eastbourne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Eastbourne seeks a full-time Commercial Assistant to support a lawyer with client files. Responsibilities include managing inquiries, preparing legal documents, and ensuring compliance with legal procedures. Ideal candidates should have experience in a similar role and possess strong organizational skills along with proficiency in MS Office.

Qualifications

• Experience as a Commercial Assistant, Legal Secretary, or similar role is required.
• Understanding of legal office operations is essential.
• Strong command of English and organizational abilities are necessary.

Responsibilities

• Manage business inquiries and assist with documentation under the lawyer's guidance.
• Communicate with clients and third parties, ensuring compliance with regulations.
• Draft basic legal documents and manage client files accurately.

Skills

Organizational skills

Communication

Legal procedures understanding

Proficiency in MS Office

Telephone etiquette

Job description

The Commercial Assistant is required to support their assigned Lawyer, who manages client files. In addition to typical secretarial duties, the Commercial Assistant will ensure files are processed promptly and in accordance with procedures and regulations. This role involves a range of administrative tasks and communication with clients and third parties. All activities will be documented in the case management system to maintain an accurate audit trail.

Responsibilities

• Communicate with clients, opposing lawyers, estate agents, business brokers, and other third parties as needed.
• Manage new business inquiries and provide quotes to prospective clients under the guidance of the Lawyer.
• Gather and record documentation to meet AML and KYC regulations, liaising with clients as necessary.
• Request and obtain searches and indemnity policies from approved providers.
• Obtain documents from HM Land Registry as required.
• Draft basic legal documents and correspondence as directed by the Lawyer.
• Answer and direct phone calls, handling administrative and straightforward inquiries.
• Assist with the exchange of contracts and the completion of non-complex legal documents under supervision.
• Prepare engrossments for client signatures.
• Organize files for completion, including obtaining redemption statements, drafting completion statements, and preparing necessary paperwork and letters.
• Generate bills as instructed by the Lawyer.
• Manage completions, ensuring payments are processed, liaising with relevant parties, and submitting SDLT returns.
• Handle applications to Land Registry (e.g., AP1, RX1, CN1, FR1).
• Assist with Companies House filings.
• Respond to requisitions from HM Land Registry as needed.
• Assist with archiving and closing files.
• Perform other reasonable tasks assigned by the Lawyer or Practice Group Leader.

Requirements and Skills

• Experience with the responsibilities listed, likely gained as a Commercial Assistant, Legal Secretary, or similar role.
• Understanding of legal procedures and protocols.
• Knowledge of daily legal office operations.
• Proficiency with MS Office software.
• Strong command of English.
• Excellent organizational skills.
• Good telephone etiquette.

Job Type:

• Full-time, Permanent

Application:

Please submit your resume with a covering email to [e-mail] or ask any questions.

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