Clerical Assistant (School Staff)

Educators Wales; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local educational authority in Bangor is seeking a General and Curricular Administrative Support Assistant to provide vital support to the school's administration team. Ideal candidates will be bilingual in Welsh and English, possess strong ICT and communication skills, and have experience with Microsoft Office. You will assist with academic organization, event preparation, and maintaining administrative records. This role is essential for ensuring efficient daily operations within the school environment.

Qualifications

• Ability to communicate effectively through the medium of Welsh.
• Experience with information gathering and analysis.
• Experience in an educational environment is desirable.

Responsibilities

• Provide assistance in day-to-day organization of academic year groups.
• Assist in preparing materials for events like Parents Evenings.
• Maintain attendance records and behaviour logs.

Skills

Good ICT skills

Excellent communication skills

Ability to work to deadlines

Attention to detail and accuracy

Excellent organisational and planning skills

Education

Educated to GCSE level with a minimum of a grade C (or equivalent) at Welsh or English

Tools

Microsoft Office

SIMS

Job description

You will be taken to an external page to complete your application.

Salary: Gweler Hysbyseb Swydd

Details

Job Advertisement

(This is an advertisement for the post of a temporary (secondment cover) General and Curricular Administrative Support Assistant at Ysgol Friars, Bangor for which the ability to communicate through the medium of Welsh and English is essential).

This authority is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The Council will require a Disclosure and Barring Service Certificate for the successful applicant before they can start at the school.

If you would like support to apply, Gwaith Gwynedd is available to help Gwynedd residents get into work - for more information click here .

Person Specification

Qualifications

ESSENTIAL

• Educated to GCSE level with a minimum of a grade C (or equivalent) at either Welsh (first language) or English

DESIRABLE

• Vocational qualifications relating to software use
• Evidence of continuing professional development
• Formal further education qualification and /or degree in relevant discipline

Experience

ESSENTIAL

• Working knowledge of Microsoft Office programmes
• Information gathering and analysis
• Awareness of principles behind Data Protection and GDPR

DESIRABLE

• Working in an educational environment
• Experience of SIMS software
• Experience of VLE usage
• Experience of working in data management
• Experience of general office and administrative work
• Experience of institutions of higher education

Skills

ESSENTIAL

• Good ICT skills.
• Ability to focus on detail and accuracy when compiling reports.
• Excellent communication skills
• Excellent organisational and planning skills including the ability to be flexible in order to achieve targets.
• Ability to work to deadlines.
• Ability to form good working relationships with colleagues and external bodies.
• Enthusiastic, innovative and forward-looking.

DESIRABLE

• Ability to work with a diverse team of staff.
• Ability to work to professional standards, to maintain confidentiality, to develop effective working relationships, think independently and make judgements and to influence others through persuasion/ discussion
• Ability to work as part of a team, to take direction and to use initiative to prioritise work
• Have good verbal and written communication skills when dealing with colleagues, pupils, parents or external agencies
• Ability to develop new skills and make use of unfamiliar software programmes
• Ability to communicate effectively through the medium of Welsh

Job Description

PURPOSE:

Provide assistance and support for the school's administration team for learner groups and academic year groups .

CYFRIFOL I:

Under the guidance of the Senior Leadership Team and accountable to the School Business Manager and Office Manager .

DISCLOSURE LEVEL:

Enhanced

Main Duties and Responsibilities

• Provide assistance and support in the efficient and effective day to day organisation of academic year groups and associated administrative tasks
• Assist with the organisation and preparation of materials for events such as Parents Evenings, Open Evenings and Induction Days, including liaising with the IT Manager and their assistant for virtual online sessions
• Produce attendance figures and behaviour logs as required for the Head of Year and send out letters and maintain an attendance spreadsheet with actions taken
• Assist with the arrangements for admissions to the school
• Provide assistance with lockers, including the allocation of keys and banking of deposits
• Producing and manipulating data and reports as required
• Under direction, to liaise effectively to ensure that information is shared appropriately
• Liaise appropriately with form tutors regarding all relevant administrative issues

For Faculty Support

• Use SIMS and Microsoft Office programmes such as Word, Excel, PowerPoint etc to prepare documents and presentations and to develop and maintain data bases
• Assist in the development and reproduction of materials for a faculty under the direction the of the Head of Faculty as well as members of the Faculty Management Team when so required
• To assist in the photocopying, stapling, laminating, and binding of materials
• Help to keep notice boards up to date
• Maintain records
• Take notes and produce minutes of meetings
• Respond appropriately to telephone and electronic messages
• Support and assist with the discrete preparation, reproduction, collation and filing of documents
• Assist in liaising and fostering links with external agencies and various curriculum areas of the school

Other Responsibilities

• To ensure all duties and responsibilities are discharged in accordance with the school's health and safety at work policy
• To participate in the school's appraisal scheme, ensuring that performance standards and targets are set and met within the agreed timescale
• Liaise with and complete work for staff of the school
• General office duties to include but not limited to answering phone calls and queries, emails, printing, supporting visitors on site, dealing with pupils and parents/carers.
• To undertake any other reasonable duties as directed.

The list of responsibilities above is not exhaustive, administrative staff may be asked to undertake all reasonable additional duties as directed by SLT or their line manager. The job description and allocation of particular responsibilities may be amended by agreement from time to time.