Business Administrator

BAE Systems; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading defense contractor in Scotland is seeking a Business Administrator to provide crucial administrative support in the shipbuilding environment. You will undertake various tasks including schedule management, ensure office safety, and communicate effectively with stakeholders. The ideal candidate possesses strong administrative skills, is proficient in MS Office, and has good organisational abilities. This position offers competitive benefits including a pension scheme and employee share plans.

Benefits

Competitive pension scheme

Employee share plans

Flexible health and lifestyle benefits

Qualifications

• Excellent administrative skills and competent in the use of MS Office; particularly Word, Outlook, and Excel.
• Competent in IT systems and databases with the ability to input information and run reports.
• Good organisational, time and workload management skills.
• Competent numerical ability with confidence in calculating percentages.

Responsibilities

• Undertake a range of administrative activities like schedule creation and maintenance.
• Plan and respond to enquiries and ad hoc requirements.
• Ensure smooth running of the office area and adequate resources.
• Responsible for the office Safety plan and general office maintenance.

Skills

Excellent administrative skills

Competency in MS Office

Good organisational skills

Competent numerical ability

Job description

Job Description - Business Administrator (00133498)

Business Administrator - 00133498

Job Title: Business Administrator

Salary: Up to £30,000 depending on skills and experience

What you’ll be doing:

• Undertake a range of administrative activities e.g. schedule creation and maintenance, processing of tasks and input to relevant IT system, claiming of materials, printing, ad hoc support to enable Supervisors
• Plan, prioritise, co-ordinate and respond effectively to enquiries, ad hoc requirements in the ship build environment to aid fabrication
• Pro‑active support to ensure smooth running of the office area and support the associated supervisors by having adequate resources available and processing accordingly e.g. Take 5 books available and printing of drawings, hotwork permits, team cascade information (toolbox talks), lift plans and by adhering to associated Processes and Procedures to ensure due diligence is maintained
• Responsible for the office Safety plan and associated standards inclusive of general office maintenance, office walk rounds achieved in line with plan, printers are ready for use, stationary/paper is available and escalating any issues if required
• Collaborative working and engagement with key stakeholders
• Communicating in an efficient and polite manner with internal and occasionally external stakeholders and supporting area visits and the onboarding requirements for new personnel within the area

Your skills and experiences:

• Excellent administrative skills and competent in the use of MS Office; particularly Word, Outlook and Excel
• Competent in the use of a range of IT systems and databases with the ability to input information, run reports and present information
• Good organisational, time and workload management skills with the ability to prioritise and deliver effectively using judgement and experience to support this
• Competent numerical ability with the confidence in calculating percentages and working with figures

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Support function:

The Business Administration team for the fabrication facility who work on the Type 26 Programme are based in Govan and play a pivotal role in enabling the supervisor and management population in their day to day in the ship build environment. There will be 2 administrators within this facility which means every day requires agile and pro‑active behaviours to enable the wider team achieve their daily targets and goals in this dynamic environment. You will have the opportunity to develop your skills and knowledge, support the team in the journey of digitalisation and be welcomed to bring fresh ideas and share ways of working to enable continual improvement in the local team and wider Business Support function.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc .) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role , to allow for meaningful security vetting checks.

Closing Date: 29th January 2026 - Interviews will take place w/c 9th February 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role . Therefore, if you are interested, please submit your application as early as possible.