Assistant Management Account

Haringey GP Federation; Bicester; On-site; GBP 30,000 - 50,000; Full time

Job summary

A healthcare organization is seeking a dedicated professional in Bicester to provide administrative support and lead projects in a financial context. The role requires independent project management skills and at least three years of experience in finance or accounting. Strong capabilities in Excel and a commitment to continuous improvement are essential. The position involves maintaining financial records, managing workflows, and collaborating with stakeholders to ensure smooth operations and high-quality outcomes.

Qualifications

• At least 3 years of experience in finance or accounting.
• Experience managing projects or initiatives independently.
• Proficient IT skills, particularly in Excel.

Responsibilities

• Lead and deliver assigned projects to ensure timely completion.
• Support monthly management accounts preparation.
• Record and reconcile financial data for accuracy.

Skills

Strong Excel

Financial record maintenance

Communication skills

Project management

Data analysis

Education

GCSE or A-Level English or equivalent

AAT qualification or equivalent experience

Job description

Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.

Main duties of the job

Role Accountabilities

• Project Delivery

  Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.

• Specialist Expertise

  Acts as the team's expert for processes and tools, advising colleagues and influencing best‑practice approaches.

• Operational Support

  Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.

• Collaboration & Stakeholder Engagement

  Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.

• Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.

About us

PML is a successful not‑for‑profit, GP‑led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.

We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010

Job responsibilities

Additional Accountabilities

• Journal Processing and Month‑End Support

  Ensure accurate preparation and posting of journals to support timely month‑end close, including maintaining robust reconciliations across key balance sheet and P&L accounts.

• Maintenance and Reconciliation of Core Financial Records

  Record and reconcile prepayments, accruals, and fixed assets to ensure accuracy, completeness, and compliance with accounting policies.

• Management Accounts Preparation and Reporting

  Support the production and distribution of monthly management accounts for PML, PCNs, and subsidiary companies, ensuring data integrity and resolving discrepancies promptly.

• Transaction Processing and Ledger Management

  Undertake monthly finance tasks including sales and purchase ledger updates, payment runs, and VAT preparation for PMPL, ensuring all transactions are processed accurately and on time.

• Stakeholder Support and Team Collaboration

  Respond promptly to supplier, customer, and colleague queries, and provide reliable ad‑hoc support to the wider finance team to maintain smooth financial operations and high‑quality service.

Person Specification

Experience

• Experience providing advice or guidance within a specialist area
• Experience independently managing projects, processes, or initiatives
• At least 3 years experience in finance/accounting
• Strong Excel and IT skills for data analysis and manipulation
• Accounts experience within a team structure
• Experience maintaining accurate records, databases, or operational systems

Qualifications

• GCSE or A‑Level English or equivalent
• Studying a qualification in AAT or qualified by experience
• Specialist qualification relevant to the functional area (e.g., HR, Finance, Communications)

Behaviours and Attributes

• Collaborative, able to build positive relationships with colleagues and stakeholders
• Attention to detail and accuracy
• Proactive and able to work independently
• Adaptable and able to manage competing priorities
• Commitment to continuous professional development

Skills and Knowledge

• Excellent written and verbal communication skills
• Proficiency in relevant I.T. systems and software for the specialist area
• Knowledge of specialist processes, regulations, or best practice relevant to the area
• Excellent administrative skills and proficiency with Windows based software
• Understands the importance of confidentiality
• Familiarity with healthcare sector

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.