Asset Administrator

Caledonian Maritime Assets Limited; Port Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading maritime infrastructure organization in Port Glasgow is seeking an Administrator to join the Harbour Assets Team on a fixed-term 15-month contract. The role involves providing administrative support, assisting with SharePoint and asset management systems, and reviewing various documents. The ideal candidate will have experience in administrative roles, proficiency in Microsoft Office and SharePoint, and a proactive problem-solving approach. Attractive salary and benefits offered, including 30 days annual leave.

Benefits

30 days annual leave

Professional development opportunities

Flexible working arrangements

Qualifications

• Experience in administrative and organisational support within a professional office.
• Ability to work autonomously and flexibly.
• Experience in managing technical records, such as drawings and reports.

Responsibilities

• Provide administrative and organisational support to the Harbour Assets Team.
• Assist with the transition to a new SharePoint environment.
• Support in data entry, document control, and records management.

Skills

Experience in administrative support

Competence in Microsoft Office

Experience with SharePoint

Proactive problem-solving

Ability to build relationships

Education

Office administration qualification

Tools

Data management systems

Job description

Caledonian Maritime Assets Limited (CMAL) owns vessels and harbour infrastructure necessary for vital ferry services serving many communities throughout Scotland. We have big ambitions to transform Scotland’s ferry network. We are looking for an enthusiastic, innovative individual to join us to support the maintenance of safe, efficient, reliable ports and harbours that serve Scotland’s islands.

We are recruiting an Administrator to work with the Harbour Assets Team for a fixed-term 15-month contract.

The role

The role is to provide a range of administrative and organisational support to the Harbour Assets Team, assisting with the transition to a new SharePoint records management environment and providing additional support for our new asset management system. This will include reviewing documents such as reports, drawings, and project information, as well as data migration and records management.

• The role will support the team in the creation and maintenance of asset records, including data entry, document control, and records management.
• Support the departmental SharePoint site as a Super User, creating folders, reviewing data archives, migrating data and records and providing system support to the wider team.
• Review and document processes, ensuring they are kept up to date and system changes are reflected.
• Work with our colleagues at CalMac to provide information and documents.

Who are we looking for?

We are looking for a motivated, professional, and diligent individual with a proactive and creative approach to problem-solving and the ability to work autonomously and flexibly. We are particularly looking for someone with the following skills, experience, and attributes:

• Essential to have experience in administrative, organisational and technical support within a professional office environment, preferably quality assured.
• Essential experience and competence in the use of Microsoft Office programmes, SharePoint and data management systems.
• Dedicated team player who is capable of building strong, effective relationships.
• Preferably experience in managing technical records, such as drawings, reports and information.
• Preferably an office administration or business qualification and related experience in a relevant role.
• The role may require occasional attendance at meetings or events in the evening or at weekends, therefore a flexible approach to work would be preferable.

What’s in it for you?

A rewarding and evolving working environment in a future-thinking organisation. You will be working within a dedicated team of harbour asset engineers and property managers, helping to maintain and deliver safe harbours for the island communities. There will be opportunities to develop your role and yourself, learn new skills and to grow within a supportive environment.

In addition to an attractive salary (placement on the scale is dependent on qualifications and experience) and a benefits package, including 30 days annual leave plus 8 public holidays per year, we will also support your further personal and professional development.

The work environment

The role is based in our head office on the Clyde Estuary, in Port Glasgow, with some flexible remote working as mutually agreed to ensure we have the best people working with us to serve the communities that rely on our infrastructure.

How to apply and further information

Please refer to the full job description and person specification:

To apply, please send your CV and a covering letter stating the title of the role and how you meet the person specification to [e-mail] .

Your application should be submitted no later than Monday, 9 th February 2026, at 5pm.